Item - 2024.BA86.9

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 27, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender Doc4528941885, Contract Number 24TW-DC-307OCS (Part A) and 24TW-DC-308OCS (Part B)

Description:

Replacement or Repairs of Sewer Service Connections, Catchbasins and Appurtenances for various locations within the City of Toronto for Toronto Water – Part A (Service Area A) for Toronto, East York and Scarborough Districts (24TW-DC-307OCS) and Part B (Service Area B) for North York and Etobicoke Districts (24TW-DC-308OCS) from October 1, 2024 to September 30, 2025, with the option to extend the agreement for up to one (1) additional separate one (1) year period at the sole discretion of the City and subject to budget approval.  

Should the option period be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Suppliers:

OJCR Construction Ltd. (Part A)

Utility Force Construction Inc. (Part B)

Contract Award Value:

Part A – OJCR Construction Ltd.

$4,054,180 net of all applicable taxes and charges

$4,581,223 including all applicable taxes and charges  

$4,125,534 net of HST recoveries                    

Contract is expected to start on October 1, 2024 and end September 30, 2025.

Option Period 1 (October 1, 2025 to September 30, 2026)

$4,175,805 net of all applicable taxes and charges

$4,718,660 including all applicable taxes and charges  

$4,249,300 net of HST recoveries

The total potential contract award including all option is $8,229,985 net of all taxes and charges and $9,299,884 including all applicable taxes and charges. The total potential cost to the City including all option periods is $8,374,833 net of HST recoveries.

 Part B – Utility Force Construction Inc.

$5,305,960 net of all applicable taxes and charges

$5,995,735 including all applicable taxes and charges  

$5,399,345 net of HST recoveries                    

Contract is expected to start on October 1, 2024 and end September 30, 2025.

Option Period 1 (October 1, 2025 to September 30, 2026)

$5,465,139 net of all applicable taxes and charges

$6,175,607 including all applicable taxes and charges  

$5,561,325 net of HST recoveries

The total potential contract award including all option periods is $10,771,099 net of all taxes and charges and $12,171,342 including all applicable taxes and charges. The total potential cost to the City including all option periods is $10,960,670 net of HST recoveries.

The combined total potential contract award including option period is $19,001,084 net of all taxes and charges and $21,471,225 including all applicable taxes and charges. The total potential cost to the City including all option periods is $19,335,503 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial term.

Solicitation Issued: April 25, 2024        Solicitation Closed: May 24, 2024

Number of Addenda Issued: None

Number of Bids:  Three (3)

Table 2: Summary of Bids received including bid price (Part A):

*Pursuant to the Request for Tender document the contract award value includes contingency.

Table 3: Summary of Bids received including bid price (Part B)

*Pursuant to the Request for Tender document the contract award value includes contingency and no one Supplier will be awarded both parts.