Item - 2024.BA86.10

Tracking Status

This item was considered by Bid Award Panel on July 3, 2024 and was adopted without amendment.

BA86.10 - Award of Doc4542354457 to Ricoh Canada Inc. for the Rental, Delivery, Installation, Training, Maintenance and Support of High-speed Networked Digital Production Copiers and the Associated Consumables for the City Clerks Office

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 27, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4542354457

Description:

The non-exclusive rental, delivery, installation, training, maintenance and support of four (4) high-speed network digital black and white reproduction systems with one (1) in-line booklet maker, and one (1) new high-speed networked digital colour reproduction system, and the associated consumables for a period of sixty (60) months for the City of Toronto's City Clerk's Office.

Recommended Supplier:

Ricoh Canada Inc.

Contract Award Value:

$1,088,934 net of all applicable taxes and charges (including additional 20 percent for miscellaneous)

$1,230,495 including HST and all applicable charges.

$1,108,099 net of HST recoveries

Contract is expected to start on September 1, 2024 and end on August 31, 2029.

Origin

(June 27, 2024) Report from the Chief Procurement Officer

Summary

Solicitation Issued: May 10, 2024 Solicitation Closed: June 5, 2024

Number of Addenda Issued: Three (3)

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price.

Supplier Name	Bid Price (excluding H.S.T.)*
Ricoh Canada Inc.	$907,444.80
Konica Minolta Business Solutions (Canada) Ltd.	$1,097,927.40

*Evaluated bid price does not include 20 percent for miscellaneous items.

Background Information

(June 27, 2024) Report from the Chief Procurement Officer on Award of Doc4542354457 to Ricoh Canada Inc. for the Rental, Delivery, Installation, Training, Maintenance and Support of High-speed Networked Digital Production Copiers and the Associated Consumables for the City Clerks Office
https://www.toronto.ca/legdocs/mmis/2024/ba/bgrd/backgroundfile-247287.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Diana Santucci.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross, David McLeod (Acting Chair), Lena Dianda, Diana Santucci
No:
Absent: