Item - 2024.BA85.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 20, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal Doc4410699675

Description:

Provision of all labour, material, permits, and equipment necessary to provide Graffiti Removal and Asset Cleaning Services to public and private properties within the City of Toronto as and when required by various City Divisions, Agencies and Corporations, including Transportation Services; Corporate Real Estate Management; Municipal Licencing and Standards; Parks, Forestry, and Recreation; Toronto Water; and Toronto Community Housing Corporation from the date of award to May 31, 2025 with the option to renew the Contract for four (4) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval.

Should the option(s) be exercised the General Manager, Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Levi Cleaning Services Inc. o/a Goodbye Graffiti Toronto West

Contract Award Value:

$1,307,044 net of all applicable taxes and charges

$1,476,960 including HST and all applicable charges

$1,330,048 net of HST recoveries

Contract is expected to start on date of award and end on May 31, 2025.

Option Year 1:  June 1, 2025 - May 31, 2026

$1,346,256 net of all applicable taxes and charges

$1,521,269 including all applicable taxes and charges

$1,369,950 net of HST recoveries

Option Year 2:  June 1, 2026 - May 31, 2027

$1,386,643 net of all applicable taxes and charges

$1,566,907 including all applicable taxes and charges

$1,411,048 net of HST recoveries

Option Year 3:  June 1, 2027 - May 31, 2028

$1,428,243 net of all applicable taxes and charges

$1,613,914 including all applicable taxes and charges

$1,453,380 net of HST recoveries 

Option Year 4:  June 1, 2028 - May 31, 2029

$1,471,090 net of all applicable taxes and charges

$1,662,332 including all applicable taxes and charges

$1,496,981 net of HST recoveries

The total potential contract award identified in this report, including all option periods,

is $7,841,382 including all applicable taxes and charges and $6,939,276 net of all applicable taxes and charges. The total potential cost to the City including all option periods is $7,061,407 net of HST recoveries.

The cost calculation for the option periods reflects an estimated three (3) percent Consumer Price Index (CPI) applied annually to the annual cost after the initial year.

Solicitation Issued:  February 29, 2024            Solicitation Closed:  March 25, 2024

Number of Addenda Issued: One (1)

Number of Bids:  9 (Nine)

Table 2: Summary of Bids Received

*Supplier did not meet minimum technical threshold

**Pursuant to the Request for Proposal document the contract award value includes contingency

***Supplier was found non-compliant with the mandatory requirements