Item - 2024.BA85.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 20, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4378188852

Description:

For the non-exclusive provision of Bus Charter Services (including bus rental, driver, fuel, insurance and any other related costs that may be incurred) to and from various out trip locations, for various City of Toronto Divisions and City Agencies from date of award to May 31, 2025, with the option to renew the Contract for four (4) additional separate one (1) year periods.

Should the option(s) years be exercised, then the General Manager of each respective Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Attridge Transportation Incorporated

Contract Award Value:

$803,700 net of all applicable taxes and charges

$908,181 including HST and all applicable charges

$817,845 net of HST recoveries

Contract is expected to start from the date of award and end on May 31, 2025

Option Year 1: June 1, 2025 to May 31, 2026

$827,811 net of all applicable taxes and charges

$935,426 including all applicable taxes and charges

$842,380 net of HST recoveries

Option Year 2: June 1, 2026, to May 31, 2027

$852,645 net of all applicable taxes and charges

$963,489 including all applicable taxes and charges

$867,652 net of HST recoveries

Option Year 3: June 1, 2027, to May 31, 2028

$878,225 net of all applicable taxes and charges

$992,394 including all applicable taxes and charges

$893,681 of HST recoveries

Option Year 4: June 1, 2028, to May 31, 2029

$904,571 net of all applicable taxes and charges 

$1,022,166 including all applicable taxes and charges

$920,492 net of HST recoveries

The total potential award value of this contract award identified in this report including all option years is $4,266,952 net of all applicable taxes and charges, and $4,821,656 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $4,342,051 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated 3 percent increases in the Consumer Price Index, all in accordance with the Request of Quotation.

Solicitation Issued:  April 19, 2024.                   Solicitation Closed:  April 26, 2024

Number of Addenda Issued: Zero (0)

Number of Bids:  One (1)

Table 2: Summary of Bids Received including bid price