Item - 2024.BA85.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 20, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc4355949486

Description:

For the supply and delivery of all labour, materials, equipment, and supervision required for Minor Building Repairs for various locations of Toronto Early Learning and Child Care Centers.

Recommended Suppliers:

Butler Contracting Group Inc. (South West Area and South East Area)

Tribro Group Ltd. (North West Area and North East Area)

Contract Award Value:

Tribro Group Ltd.

$1,020,100 net of all applicable taxes and charges

$1,152,713 including all applicable taxes and charges

$1,038,054 net of HST Recoveries

Contract is expected to start following the date of award and end on May 31, 2025

Option Year 1: June 1, 2025 – May 31, 2026

$ 1,050,703 net of all applicable taxes and charges

$ 1,187,294 including all applicable taxes and charges

$ 1,208,190 net of HST Recoveries

Option Year 2: June 1, 2026 – May 31, 2027

$ 1,082,224 net of all applicable taxes and charges

$ 1,222,913 including all applicable taxes and charges

$ 1,101,271 net of HST Recoveries

Option Year 3: June 1, 2027 – May 31, 2028

$ 1,114,690 net of all applicable taxes and charges

$ 1,259,600 including all applicable taxes and charges

$ 1,134,309 net of HST Recoveries

Option Year 4: June 1, 2028 – May 31, 2029

$ 1,148,131 net of all applicable taxes and charges

$ 1,297,388 including all applicable taxes and charges

$ 1,168,338 net of HST Recoveries

The total potential contract award including all option years is $5,415,849 net of all applicable taxes and charges, and $6,119,909 including all applicable taxes and charges. The total potential cost to the City including all optional years is $5,511,166 net of HST recoveries.

Butler Contracting Group Inc.

$1,128,610 net of all applicable taxes and charges

$1,275,329 including all applicable taxes and charges

$1,148,473 net of HST Recoveries

Contract is expected to start following the date of award and end on May 31, 2025

Contract Award Value:

Option Year 1: June 1, 2025 – May 31, 2026

$1,162,468 net of all applicable taxes and charges

$1,313,589 including all applicable taxes and charges

$1,336,708 net of HST Recoveries

Option Year 2: June 1, 2026 – May 31, 2027

$1,197,342 net of all applicable taxes and charges

$1,352,996 including all applicable taxes and charges

$1,218,415 net of HST Recoveries

Option Year 3: June 1, 2027 – May 31, 2028

$1,233,262 net of all applicable taxes and charges

$1,393,586 including all applicable taxes and charges

$1,254,968 net of HST Recoveries

Option Year 4: June 1, 2028 – May 31, 2029

$1,270,260 net of all applicable taxes and charges

$1,435,394 including all applicable taxes and charges

$1,292,617 net of HST Recoveries

The total potential contract award including all option years is $5,991,943 net of all applicable taxes and charges, and $6,770,896 including all applicable taxes and charges. The total potential cost to the City including all optional years is $6,097,400 net of HST recoveries.

The total potential contract award identified in this report including all Option Years is $12,890,806 including all applicable taxes and charges. The total potential cost to the City including all Option years for both contracts is $11,608,566 net of HST recoveries.

The above cost calculations for the Option Year Periods reflects an estimated annual 3 percent

increase as per the Consumer Price Index.

Solicitation Issued:  March 11,2024         Solicitation Closed: April 10,2024

Number of Addenda Issued: Zero (0)

Number of Bids: Seven (7)

Table 2: Summary of Bids Received for Ariba Doc4355949486, including bid price