Item - 2024.BA84.4

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 13, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc4332195770

Description:

For the non-exclusive repairs of NRS Water Dry Suits, Water Floatation Devices, Water Rafts, and / or Water Rescue Mustang Immersion Dry Suits, and / or Supply Consumables as and when required, for the City of Toronto's Fire Services, for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Inland Liferafts & Marine Ltd.

Contract Award Value:

$188,139 net of all applicable taxes and charges (including 20 percent for Miscellanous Items)  

$212,597 including Harmonized Sales Tax and all applicable charges

$191,450 net of Harmonized Sales Tax recoveries

The contract is expected to start on August 1, 2024, and end on July 31, 2025.

Option Year 1: August 1, 2025, to July 31, 2026

$193,783 net of all applicable taxes and charges (including 20 percent for Miscellanous Items)

$218,975 including all applicable taxes and charges

$197,194 net of Harmonized Sales Tax recoveries

Option Year 2: August 1, 2026, to July 31, 2027

$199,597 net of all applicable taxes and charges (including 20 percent for Miscellanous Items)

$225,544 including all applicable taxes and charges

$203,109 net of Harmonized Sales Tax recoveries

Option Year 3: August 1, 2027, to July 31, 2028

$205,584 net of all applicable taxes and charges (including 20 percent for Miscellanous Items)

$232,310 including all applicable taxes and charges

$209,203 net of Harmonized Sales Tax recoveries

Option Year 4: August 1, 2028, to July 31, 2029

$211,752 net of all applicable taxes and charges (including 20 percent for Miscellanous Items)

$239,280 including all applicable taxes and charges

$215,479 net of Harmonized Sales Tax recoveries

The total potential contract award identified in this report, including all options years is $998,855 net of all taxes and $1,128,706 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,016,435 net of Harmonized Sales Tax recoveries.

The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: February 5, 2024   Solicitation Closed:  March 5, 2024

Number of Addenda Issued: None

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price  

Service NRS or other Dry Suits, Service Personal Water Floatation Devices and Service Water Rafts:

Service Mustang or other Water Rescue Immersion Suits:

Supply Consumables:

*Supplier was found non-compliant with mandatory requirements.