Item - 2024.BA84.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 13, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc3971345384

Description:

For the non-exclusive supply and delivery of Nitrile Gloves to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s).  

The Request for Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form.

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract.

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Bio Nuclear Diagnostics Inc.

Contract Award Value:

$3,622,304 net of all applicable taxes and charges

$4,093,204 including Harmonized Sales Tax and all applicable charges.

$3,686,057 net of Harmonized Sales Tax recoveries

Contract is expected to start on August 1, 2024 and end on July 31, 2025.

Option Year 1 (August 1, 2025 to July 31, 2026)         

$3,730,974 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$4,216,000 including all applicable taxes and charges.

$3,796,639 net of Harmonized Sales Tax recoveries

Option Year 2 (August 1, 2026 to July 31, 2027)         

$3,842,903 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$4,342,480 including all applicable taxes and charges.

$3,910,538 net of Harmonized Sales Tax recoveries

Option Year 3 (August 1, 2027 to July 31, 2028)         

$3,958,190 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$4,472,754 including all applicable taxes and charges.

$4,027,854 net of Harmonized Sales Tax recoveries

Option Year 4 (August 1, 2028 to July 31, 2029)         

$4,076,936 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$4,606,937 including all applicable taxes and charges.

$4,148,690 net of Harmonized Sales Tax recoveries

The total potential contract award including all option years is $19,569,777 net of Harmonized Sales Tax recoveries $21,731,376 including all applicable taxes and charges and $19,231,306 net of all applicable taxes and charges.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: October 13, 2023   Solicitation Closed: November 23, 2023

Number of Addenda Issued: Six (6)

Number of Bids: Twenty five (25)

Table 2: Summary of Bid Received including bid price.

*Bid Price does not contain the 10 percent miscellaneous items

**Supplier was found non-compliant with the mandatory requirements

***Suppliers Sample was found non-compliant with the mandatory requirements