Item - 2024.BA83.3

The Bid Award Panel adopted the following: 

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 6, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender Doc4463435829, Contract Number 24TR-OM-301-A1-CR

Description:

Roadway Crack Repairs in the Toronto and East York and Scarborough Districts for Transportation Services. The term of the contract is to be for a period of one (1) year, from the date of award until December 31, 2024, with an option in favour of the City to extend the agreement for an additional three (3) separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Tender.

Should the option period be exercised, the Deputy General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Infrastructure Coatings (Ontario) Corporation

Contract Award Value:

$772,860 net of all applicable taxes and charges

$873,332 including HST and all applicable charges

$786,462 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2024.

Option Year 1: January 1, 2025 to December 31, 2025

$796,046 net of all applicable taxes and charges

$899,532 including HST and all applicable charges

$810,056 net of HST recoveries

Option Year 2: January 1, 2026 to December 31, 2026

$819,927 net of all applicable taxes and charges

$926,518 including HST and all applicable charges

$834,358 net of HST recoveries

Option Year 3: January 1, 2027 to December 31, 2027

$844,525 net of all applicable taxes and charges

$954,313 including HST and all applicable charges

$859,389 net of HST recoveries

The total potential contract award identified in this report including the option years is $3,233,358 net of all applicable taxes and charges, $3,653,695 including all applicable taxes and charges. The potential cost to the City including all option years is $3,290,265 net of HST recoveries.

The above cost calculations for the option years reflect an estimated annual three (3) percent Consumer Price Index increase applied annually to the annual cost after the initial year.

Solicitation Issued: March 11, 2024                 Solicitation Closed: April 2, 2024

Number of Addenda Issued: One (1)

Number of Bids: Four (4)

Table 2: Summary of Bids Received

* Pursuant to the Request for Tender document the contract award value includes contingency.

** Supplier was found non-compliant with mandatory requirements.