Item - 2024.BA82.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 30, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc4419211645

Description:

For the non-exclusive supply of all labour, parts, materials, equipment, and supplies for the maintenance, repair, and installation of automotive repair garage equipment for the City of Toronto Fleet Services Division, Toronto Fire Services, and Toronto Paramedics Services for a period of one (1) year from June 1, 2024, to May 31, 2025, with the option to renew the contract for an additional two (2) separate two (2) year terms.

Recommended Supplier:

Garage Supply Contracting Inc.

Contract Award Value:

$149,820 net of all applicable taxes and charges

$169,297 including HST and all applicable charges

$152,457 net of HST recoveries

Contract is expected to start on June 1, 2024 and end on May 31, 2025.

Option Term 1 from June 1, 2025 to May 31, 2027

$308,629 net of all applicable taxes and charges

$348,751 including all applicable taxes and charges

$314,061 net of HST recoveries

Option Term 2 from June 1, 2027 to May 31, 2029

$317,888 net of all applicable taxes and charges

$359,214 including all applicable taxes and charges

$323,483 net of HST recoveries

The total potential contract award identified in this report including all optional terms is $776,337 net of all taxes, and $877,261 including all applicable taxes and charges. The total potential cost to the City, including all option terms, is $790,001 net of HST recoveries.

The above cost calculations include a twenty (20 percent) percent contingency per participating division for unforeseen costs and a three (3) percent Consumer Price Index (CPI) adjustment applied to each option term after the initial one (1) year contract period.

Solicitation Issued: March 7, 2024       Solicitation Closed:  April 17, 2024

Number of Addenda Issued: One (1)

Number of Bids:  Two (2)

Table 4: Summary of Bids Received including bid price

* Pursuant to the Request for Quotation document the contract award value includes Contingency.