Item - 2024.BA80.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 16, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4463763991

Description:

For Substation Inspection and Maintenance for Electrical Substations and High Voltage Electrical Services once every twenty-four (24) month period at various City locations and provide Repair Services as and when required for Solid Waste Management Services Division for a period of two (2) years, with an option to extend the agreement for three (3) additional one (1) year periods.

Should the option(s) be exercised, then the General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Black & McDonald Limited

Contract Award Value:

$1,248,118 net of all applicable taxes and charges

$1,410,373 including HST and all applicable charges

$1,270,085 net of HST recoveries

Contract is expected to start on July 1, 2024 and end on June 30, 2026.

Option Year 1 (July 1, 2026 – June 30, 2027):

$642,781 net of all applicable taxes & charges                         

$726,342 including HST and all applicable charges                             

$654,094 net of HST recoveries                          

Option Year 2 (July 1, 2027 – June 30, 2028):

$662,064 net of all applicable taxes and charges

$748,133 including HST and all applicable charges

$673,717 net of HST recoveries

Option Year 3 (July 1, 2028 – June 30, 2029):

$681,926 net of all applicable taxes and charges

$770,577 including HST and all applicable charges

$693,928 net of HST recoveries

The total potential contract award, including the optional period is $3,655,425 including all applicable taxes and charges and $3,234,889 net of all applicable taxes and charges. The cost to the City, including the optional period, is $3,291,824 net of HST recoveries.                         

The cost calculations reflect a three (3) percent Consumer Price Index increase applied to the option period total cost after the initial term.

Solicitation Issued: February 28, 2024             Solicitation Closed: April 11, 2024

Number of Addenda Issued: One (1)

Number of Bids:  Six (6)

Table 2: Summary of Bids Received including bid price.

*Pursuant to the Request for Quotation document the contract award value includes contingency.