Item - 2024.BA80.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 16, 2024) from the Chief Procurement Officer:

Solicitation Number:

Sourcewell Request for Proposal Number 031121-ODB

Description:
After reviewing Sourcewell Request for Proposal, Fleet Services will leverage this Sourcewell Contract with Old Dominion Brush Company and issue a purchase order to their local dealer, Joe Johnson Equipment (FST Canada Inc. operating business as “Joe Johnson Equipment” is a subsidiary of Federal Signal Corporation) for nonexclusive supply and delivery of Eight (8) latest model trailer mounted vacuum debris collector, powered by gasoline engine.

Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three (3) various types of debris collectors in 2025-2026, pending budget availability. The term of this Sourcewell contract is for Four (4) years which commenced in 2021 from date of award to April 30, 2025, with the option to extend for one (1) additional one-year period under the same terms and conditions from May 1, 2025 to April 30, 2026.

Recommended Supplier:

FST Canada Inc. (operating business as “Joe Johnson Equipment”)

Contract Award Value (8 Units)

$879,081 net of all applicable taxes and charges

$993,362 including HST and all applicable charges

$894,553 net of HST recoveries

Contract is expected to start on the date of award and end on December 31, 2024.

Optional Period (3 Units) (May 1, 2025 to April 30, 2026):

$339,545 net of all applicable taxes and charges

$383,686 including HST and all applicable charges

$345,521 net of HST recoveries

The total potential contract award, including the option period is $1,218,626 net of all applicable taxes and charges and $1,377,048 including all applicable taxes and charges 

The total potential cost to the City, including the option periods is $1,240,074 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: January 19, 2021 Solicitation Closed: March 11, 2021

Number of Addenda Issued: Eleven (11)

Number of Bids: Forty Two (42)