Item - 2024.BA78.4

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 2, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal, Doc4379656891

Description:

Security Personnel Services at City of Toronto Respite, Refugee and Shelter core locations and other Toronto Shelter and Support Services locations for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional one (1)-year period.  Should the option be exercised, then the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

A.S.P. Incorporated

Contract Award Value:

$7,371,281 net of all applicable taxes and charges

$8,329,547 including HST and all applicable charges

$7,501,015 net of HST recoveries

Contract is expected to start on June 1, 2024 to May 31, 2025.

Option Year June 1, 2025 to May 31, 2026

$7,592,419 net of all applicable taxes and charges

$8,579,434 including HST and all applicable charges

$7,726,046 net of HST recoveries

Total Potential Contract Award Value Including Option Year

$14,963,700 net of all applicable taxes and charges

$16,908,981 including HST and all applicable charges

$15,227,061 net of HST recoveries

The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option year after the initial contract period.

Solicitation Issued:  February 6, 2024           Solicitation Closed:  March 7, 2024

Number of Addenda Issued: Two (2)

Number of Bids:  Seven (7)

Table 2: Summary of Bids Received

*Suppliers were found non-compliant with mandatory requirements.

**Suppliers did not achieve the minimum technical score and were not considered for the pricing stage.