Item - 2024.BA78.3

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 2, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4365588623

Description:

For non-exclusive supply, delivery, repairs and Warranty of all labour and materials necessary for fire hydrant and sprinkler supply line sub-surface services for the City for a period of three (3) years, with the option to extend the Contract for additional two (2) separate one (1) year terms, at the sole discretion of the City.

It is the City's intent to award this contract up to three (3) suppliers that meet the bid requirements and provided the lowest overall cost. The Pricing Form reflected the annual requirements of one (1) portfolio. In case there is only one (1) successful supplier in this Request for Quotation, all three (3) portfolios will be awarded to said supplier.

Should the option year(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Ontario Water Werx Inc.

Contract Award Value:

$1,044,315 net of all applicable taxes and charges

$1,180,076 including HST and all applicable charges

$1,062,695 net of HST recoveries

Contract is expected to start on the date of award and end on March 31, 2027

Option Year 1 - From April 1, 2027 to March 31, 2028

$358,548 net of all applicable taxes and charges

$405,159 including HST and all applicable charges

$364,859 net of HST recoveries

Option Year 2 - From April 1, 2028 to March 31, 2029

$369,305 net of all applicable taxes and charges

$417,314 including HST and all applicable charges

$375,804 net of HST recoveries

Total Potential Contract Award Value Including Option Years

$1,772,168 net of all applicable taxes and charges

$2,002,550 including HST and all applicable charges

$1,803,358 net of HST recoveries

The above cost calculations reflect a three percent (3%) Consumer Price Index adjustment applied to each option year after the initial three (3)-year contract period.

Solicitation Issued: January 29, 2024                 Solicitation Closed: March 6, 2024

Number of Addenda Issued: One (1)

Number of Bids: One (1)

Table 2: Summary of Bids Received:

*Bid Price represents the annual requirement of one (1) portfolio