Item - 2024.BA77.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 25, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotations, Doc4291094447

Description:

For the non-exclusive Supply and Delivery of Automatic External Defibrillators and Automatic External Defibrillator Accessories to the City of Toronto's Paramedic Services. The term of the contract is to be for one (1) year commencing on May 1, 2024, to April 30, 2025 with an option to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods, at the sole discretion of the City and subject to budget approval(s).

Should the option(s) be exercised then the Acting Chief and General Manager of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

BERRN Consulting Inc. (AED4Life)

Contract Award Value:

$399,801 net of all applicable taxes and charges (Including 20 percent for miscellaneous items)

$451,775 including all applicable taxes and charges

$406,838 net of HST recoveries

Contract is expected to start on May 1, 2024 and end on April 30, 2025

 
Option Year 1: (May 1, 2025 – April 30, 2026)

$411,795 net of all applicable taxes and charges (Including 20 percent for miscellaneous items)

$465,328 including all applicable taxes and charges

$419,043 net of HST recoveries

Option Year 2: (May 1, 2026 – April 30, 2027)

$424,149 net of all applicable taxes and charges (Including 20 percent for miscellaneous items)

$479,288 including all applicable taxes and charges

$431,614 net of HST recoveries

Option Year 3: (May 1, 2027 – April 30, 2028)

$436,873 net of all applicable taxes and charges (Including 20 percent for miscellaneous items)

$493,667 including all applicable taxes and charges

$444,562 net of HST recoveries

Option Year 4: (May 1, 2028 – April 30, 2029)

$449,980 net of all applicable taxes and charges (Including 20 percent for miscellaneous items)

$508,477 including all applicable taxes and charges

$457,899 net of HST recoveries

The total potential contract award including all option years is $2,122,598 net of all applicable taxes and charges and $2,398,536 including all applicable taxes and charges. The total potential cost to the City including all option years is $2,159,956 net of HST recoveries. 

The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued:  February 7, 2024              Solicitation Closed:  March 8, 2024

Number of Addenda Issued: Two (2)

Number of Bids: Five (5)

Table 2: Summary of Bids Received for Request for Quotations Doc4291094447

* Supplier was found non-compliant with the mandatory requirements