Item - 2024.BA75.5

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4254529929

Description:

For the non-exclusive supply and delivery of Ground Maintenance Services for the City of Toronto's Toronto Water Division

Recommended Supplier:

2192222 Ontario Inc. dba Sunshine Grounds Care

Contract Award Value:

$632,363 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$714,570 including HST and all applicable charges

$643,493 net of HST recoveries

Contract is expected to start on date of award and end on March 31, 2025.

Option Year 1 (April 1, 2025 to March 31, 2026)

$651,334 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$736,007 including HST and all applicable charges

$662,797 net of HST recoveries

Option Year 2 (April 1, 2026 to March 31, 2027)

$670,874 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$758,088 including HST and all applicable charges

$682,681 net of HST recoveries

Option Year 3 (April 1, 2027 to March 31, 2028)

$691,000 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$780,830 including HST and all applicable charges

$703,162 net of HST recoveries

Option Year 4 (April 1, 2028 to March 31, 2029)

$711,730 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$804,255 including HST and all applicable charges

$724,256 net of HST recoveries

The total potential contract award identified in this report including option year periods is $3,357,301 net of all applicable taxes and charges and $3,793,750 including HST and all applicable charges. The total potential cost to the City including the option year periods is $3,416,389 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial term.

Solicitation Issued: February 8, 2024   Solicitation Closed: March 14, 2024

Number of Addenda Issued: Three (3)

Number of Bids:  Six (6)

Table 2: Summary of Bids Received including bid price