Item - 2024.BA75.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Supplier Qualifications Doc4209118302

Description:

Heritage Architect Roster for a period term of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. 

Should the option(s) be exercised, then the Deputy City Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Suppliers:

EVOQ Architecture Inc.

George Robb Architect

Spencer R. Higgins, Architect Incorporated

Stevens Burgess Architects Ltd.

Taylor Hazell Architects Ltd.

+VG Architects, Ventin Group

Contract Award Value:

EVOQ Architecture Inc.

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

Contract is expected to start on the date of award and be completed by March 31, 2025.

Option Year 1: April 1, 2025, and end on March 31, 2026

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

Option Year 2: April 1, 2026, and end on March 31, 2027

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries.

George Robb Architect

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

Contract is expected to start on the date of award and be completed by March 31, 2025.

Option Year 1: April 1, 2025, and end on March 31, 2026

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

Option Year 2: April 1, 2026, and end on March 31, 2027

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries.

Spencer R. Higgins, Architects Incorporated

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

Contract is expected to start on the date of award and be completed by March 31, 2025.

Option Year 1: April 1, 2025, and end on March 31, 2026

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

Option Year 2: April 1, 2026, and end on March 31, 2027

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries.

Stevens Burgess Architects Ltd.

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

Contract is expected to start on the date of award and be completed by March 31, 2025.

Option Year 1: April 1, 2025, and end on March 31, 2026

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

Option Year 2: April 1, 2026, and end on March 31, 2027

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries.

Taylor Hazell Architects Ltd.

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

Contract is expected to start on the date of award and be completed by March 31, 2025.

Option Year 1: April 1, 2025, and end on March 31, 2026

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

Option Year 2: April 1, 2026, and end on March 31, 2027

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries.

+VG Architects, Ventin Group

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

Contract is expected to start on the date of award and be completed by March 31, 2025.

Option Year 1: April 1, 2025, and end on March 31, 2026

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

Option Year 2: April 1, 2026, and end on March 31, 2027

$200,000 net of all applicable taxes and charges

$226,000 including HST and all applicable charges

$203,520 net of HST recoveries

The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries.

The total potential contract award including all optional periods for all contracts is $3,600,000 net of all applicable taxes and charges, $4,068,000 including all applicable taxes and charges. The total potential cost to the City including option periods for all contracts is $3,663,360 net of HST recoveries.

Solicitation Issued: November 23, 2023    Solicitation Closed: December 19, 2023

Number of Addenda Issued: Two (2)

Number of Bids:  Ten (10)

Table 2: Summary of Bids Received

* Supplier did not meet the minimum technical threshold score of 80% or 60 points out of a potential 75 points

Range of Scores:  

41.00-90.75