Item - 2024.BA75.1

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer:

Solicitation Number:

Negotiated Request for Proposal, Ariba Document Number Doc3839678024

Description:

For the provision of the ModernTO Program and Project Management Services for Corporate Real Estate Management from date of Award until December 31, 2025.

The award is to the highest score bidder meeting all the mandatory requirements and specifications of the abovementioned Negotiated Request for Proposal. The term of the contract will be from date of award, ending on December 31, 2025 with one (1) additional optional renewal year as follows:

Option Year 1: January 1, 2026 to December 31, 2026

Should the option year be exercised, the Executive Director of Corporate Real Estate Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Suppliers:

Colliers Project Leaders Inc

Contract Award Value:

Initial Term:

$5,332,352 net of all applicable taxes and charges

$6,025,558 including HST and all applicable charges

$5,426,201 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Option Year (January 1, 2026 to December 31, 2026)

$5,000,000 net of all applicable taxes and charges

$5,650,000 including HST and all applicable charges

$5,088,000 net of HST recoveries

Total Potential Contract Award including optional period:

$10,332,352 net of all applicable taxes and charges

$11,675,558 including HST and all applicable charges

$10,514,201 net of HST recoveries

Solicitation Issued:  May 16, 2023                 Solicitation Closed:  August 14, 2023

Number of Addenda Issued: Six (6)

Number of Bids: Four (4)

Table 2: Summary of Bids Received:

Range of Scores (Out of 150):

61.2 to 123.5