Item - 2024.BA74.2

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposals Doc4291231363

Description:

For the Non-Exclusive Supply and Delivery of Fresh and/or Frozen Bread, Baked Goods and Other Related Products to Various City of Toronto Locations for Seniors Services and Long Term Care and Toronto Shelter and Support Services. The term of the agreement is to be for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional separate one (1) year periods. 

Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care and the General Manager of Toronto Shelter and Support Services Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Sysco Toronto, A Division of Sysco Canada Inc.

Contract Award Value:

$1,492,601 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$1,686,640 including HST and all applicable charges

$1,518,871 net of HST recoveries

Contract is expected to start on May 11, 2024 and end on May 10, 2026.

Option Year 1: May 11, 2026 to May 10, 2027

$768,689 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$868,619 including HST and all applicable charges

$782,218 net of HST recoveries

Option Year 2: May 11, 2027 to May 10, 2028

$791,750 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$894,677 including HST and all applicable charges

$805,684 net of HST recoveries

Option Year 3: May 11, 2028 to May 10, 2029

$815,502 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$921,517 including HST and all applicable charges

$829,854 net of HST recoveries

The total potential contract award identified in this report including optional periods is $3,868,542 net of all applicable taxes and charges, $4,371,453 including all applicable taxes and charges. The total potential cost to the City including optional periods is $3,936,627 net of HST recoveries.

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index adjustment applied annually to each year's cost after the initial two (2) years period.

Solicitation Issued:  December 15, 2023         Solicitation Closed:  January 29, 2024

Number of Addenda Issued: Three (3)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received

*Supplier did not meet the minimum technical score of 52.5 points and was not considered further