Item - 2024.BA70.3

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 7, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc4086871633

Description:

For the non-exclusive supply, delivery, and installation of Mattresses, Box Springs, Heavy Duty Bed Frames, Stow-Away Beds and Posture Boards including the removal and disposal of replaced items at City of Toronto Fire Stations, for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the Fire Chief and General Manager, Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Waterloo Mattresses Ltd.

Contract Award Value:

$169,028 net of all applicable taxes and charges (including 10 percent for Miscellanous Items)  

$191,001 including HST and all applicable charges

$172,002 net of HST recoveries

The contract is expected to start on April 12, 2024, and end on April 11, 2025.

Option Year 1: April 12, 2025 to April 11, 2026

$174,098 net of all applicable taxes and charges (including 10 percent for Miscellanous Items)

$196,731 including all applicable taxes and charges

$177,163 net of HST recoveries

Option Year 2: April 12, 2026 to April 11, 2027

$179,321 net of all applicable taxes and charges (including 10 percent for Miscellanous Items)

$202,633 including all applicable taxes and charges

$182,477 net of HST recoveries

Option Year 3: April 12, 2027 to April 11, 2028

$184,701 net of all applicable taxes and charges (including 10 percent for Miscellanous Items)

$208,712 including all applicable taxes and charges

$187,952 net of HST recoveries

Option Year 4: April 12, 2028 to April 11, 2029

$190,242 net of all applicable taxes and charges (including 10 percent for Miscellanous Items)

$214,973 including all applicable taxes and charges

$193,590 net of HST recoveries

The total potential contract award identified in this report, including all options years is $897,390 net of all taxes and $1,014,052 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $913,184 net of HST recoveries.

The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: December 18, 2023          Solicitation Closed: January 22, 2024

Number of Addenda Issued: None

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price