Item - 2024.BA68.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 22, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc 4087325475

Description:

For the non-exclusive supply of labour, equipment, and materials necessary to supply and install Hard Surface Tree Planting Services throughout the City Toronto for the Parks, Forestry and Recreation Division, for the period from date of award until December 31, 2024 with the option in favour of the City to extend the agreement for up to four (4) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation.

Should the option(s) be exercised, the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Aqua Tech Solutions Inc.

Contract Award Value:

$962,981 net of all applicable taxes and charges*

$1,088,169 including HST and all applicable charges

$979,930 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2024.

Option Year 1: January 1, 2025 to December 31, 2025

$991,871 net of all applicable taxes and charges

$1,120,814 including HST and all applicable charges

$1,009,328 net of HST recoveries

Option Year 2: January 1, 2026 to December 31, 2026

$1,021,627 net of all applicable taxes and charges

$1,154,438 including HST and all applicable charges

$1,039,607 net of HST recoveries

Option Year 3: January 1, 2027 to December 31, 2027

$1,052,276 net of all applicable taxes and charges

$1,189,071 including HST and all applicable charges

$1,070,796 net of HST recoveries

Option Year 4: January 1, 2028 to December 31, 2028

$1,083,844 net of all applicable taxes and charges

$1,224,744 including HST and all applicable charges

$1,102,920 net of HST recoveries

The total potential contract award for the initial contract term and all option years is $5,112,598 net of all applicable taxes and charges, $5,777,236 including HST and applicable charges. The total potential cost to the City is $5,202,580 net of HST recoveries.

The above cost calculations for the option years reflect an estimated 3 percent Consumer Price Index adjustment applied to each option period after the initial term.

* Pursuant to the Request for Quotation document the contract award value includes 15 percent contingency.

Solicitation Issued: November 10, 2023        Solicitation Closed: December 7, 2023

Number of Addenda Issued: One (1)

Number of Bids: Five (5)

Table 2: Summary of Bids Received including bid price  

*Bidder was found non-compliant with mandatory requirements.

**Pursuant to the Request for Quotation document the contract award value includes contingency.