Item - 2024.BA66.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 8, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4241600771

Description:

Provision of Traffic Control Person (TCP) services in the City of Toronto for emergency, unplanned and planned needs to support the movement of pedestrians and other road users and assist Traffic Agents for Transportation Services  - Area 1 for West of Yonge and Area 2 for East of Yonge from date of award to December 31, 2025, with the option to extend the agreement for up to three (3) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approval.

Should the option period(s) be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Area 1: AAI Corp.

Area 2: Carraway Inc.

Contract Award Value:

Area 1: AAI Corp.

$ 87,878 net of all applicable taxes and charges

$ 99,302 including HST and all applicable charges

$ 89,425 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Option Year 1: January 1,2026 to December 31, 2026

$ 46,136 net of all applicable taxes and charges

$ 52,134 including HST and all applicable charges

$ 46,948 net of HST recoveries

Option Year 2: January 1, 2027 to December 31, 2027

$ 48,443 net of all applicable taxes and charges

$ 54,740 including HST and all applicable charges

$ 49,295 net of HST recoveries

Option Year 3: January 1, 2028 to December 31, 2028

$ 50,865 net of all applicable taxes and charges

$ 57,477 including HST and all applicable charges

$ 51,760 net of HST recoveries

The total potential contract award identified in this report for Area 1 and including the option periods is $ 233,321 net of all applicable taxes and charges, $ 263,653 including all applicable taxes and charges. The total potential cost to the City including the option years is $ 237,428 net of HST recoveries.

Area 2: Carraway Inc.

$ 138,283 net of all applicable taxes and charges

$ 156,260 including HST and all applicable charges

$ 140,717 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Option Year 1: January 1, 2026 to December 31, 2026

$ 72,599 net of all applicable taxes and charges

$ 82,037 including HST and all applicable charges

$ 73,876 net of HST recoveries

Option Year 2: January 1, 2027 to December 31, 2027

$ 76,229 net of all applicable taxes and charges

$ 86,138 including HST and all applicable charges

$ 77,570 net of HST recoveries

Option Year 3: January 1, 2025, to December 31, 2025

$ 80,040 net of all applicable taxes and charges

$ 90,445 including HST and all applicable charges

$ 81,449 net of HST recoveries

The total potential contract award identified in this report for Area 1 and including the optional periods is $ 367,151 net of all applicable taxes and charges, $ 414,880 including all applicable taxes and charges. The total potential cost to the City including the option periods is $ 373,612 net of HST recoveries.

The total potential contract award identified in this report including the optional periods for Areas 1 and 2 is $ 600,472 net of all applicable taxes and charges and $ 678,533 including all applicable taxes and charges. The total potential cost to the City for Areas 1 and 2 is $ 611,040 net of HST recoveries.

The cost calculation for the option periods reflects an estimated five (5) percent Consumer Price Index (CPI) applied annually to the annual cost after the initial year.

Solicitation Issued:  November 2, 2023                   Solicitation Closed:  November 29, 2023

Number of Addenda Issued: Three (3)

Number of Bids: Six (6)

Table 2: Summary of Bids received including bid price (Area 1)

* Pursuant to the Request for Quotation document the contract award value includes

  contingency.

Table 3: Summary of Bids received including bid price (Area 2)

* Pursuant to the Request for Quotation document the contract award value includes

  contingency.