Item - 2024.BA64.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 25, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc4106305873

Description:

For the non-exclusive supply of labour, equipment, and materials necessary to supply and install Tree Planting Services throughout the City Toronto for the Parks, Forestry and Recreation Division, for the period from date of award until December 31, 2024 with the option in favour of the City to extend the agreement for up to four (4) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Quotation.

Should the option(s) be exercised, the General Manager, Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Suppliers:

1. Salivan Landscape Inc. (Primary Supplier)

2. Lomco Limited (Secondary Supplier)

3. Royal Oak Services (Tertiary Supplier)

Contract Award Value:

1. Salivan Landscape Inc.

$2,757,086 net of all applicable taxes and charges

$3,115,507 including HST and all applicable charges

$2,805,611 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2024.

Option Year 1: January 1, 2025 to December 31, 2025

$2,839,799 net of all applicable taxes and charges

$3,208,973 including HST and all applicable charges

$2,889,779 net of HST recoveries

Option Year 2: January 1, 2026 to December 31, 2026

$2,924,993 net of all applicable taxes and charges

$3,305,242 including HST and all applicable charges

$2,976,473 net of HST recoveries

Option Year 3: January 1, 2027 to December 31, 2027

$3,012,743 net of all applicable taxes and charges

$3,404,400 including HST and all applicable charges

$3,065,767 net of HST recoveries

Option Year 4: January 1, 2028 to December 31, 2028

$3,103,125 net of all applicable taxes and charges

$3,506,532 including HST and all applicable charges

$3,157,740 net of HST recoveries

The total potential contract award for the initial contract term and all option years is $14,637,746 net of all applicable taxes and charges, $16,540,653 including HST and applicable charges. The total potential cost to the City is $14,895,370 net of HST recoveries.

Contract Award Value:

2. Lomco Limited

$1,529,428 net of all applicable taxes and charges

$1,728,254 including HST and all applicable charges

$1,556,346 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2024.

Option Year 1: January 1, 2025 to December 31, 2025

$1,575,311 net of all applicable taxes and charges

$1,780,101 including HST and all applicable charges

$1,603,036 net of HST recoveries

Option Year 2: January 1, 2026 to December 31, 2026

$1,622,570 net of all applicable taxes and charges

$1,833,504 including HST and all applicable charges

$1,651,127 net of HST recoveries

Option Year 3: January 1, 2027 to December 31, 2027

$1,671,247 net of all applicable taxes and charges

$1,888,509 including HST and all applicable charges

$1,700,661 net of HST recoveries

Option Year 4: January 1, 2028 to December 31, 2028

$1,721,385 net of all applicable taxes and charges

$1,945,165 including HST and all applicable charges

$1,751,681 net of HST recoveries

The total potential contract award for the initial contract term and all option years is $8,119,941 net of all applicable taxes and charges, $9,175,533 including HST and applicable charges. The total potential cost to the City is $8,262,852 net of HST recoveries.

Contract Award Value:

3. Royal Oak Services

$958,325 net of all applicable taxes and charges

$1,082,907 including HST and all applicable charges

$975,192 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2024.

Option Year 1: January 1, 2025 to December 31, 2025

$987,075 net of all applicable taxes and charges

$1,115,395 including HST and all applicable charges

$1,004,448 net of HST recoveries

Option Year 2: January 1, 2026 to December 31, 2026

$1,016,687 net of all applicable taxes and charges

$1,148,856 including HST and all applicable charges

$1,034,581 net of HST recoveries

Option Year 3: January 1, 2027 to December 31, 2027

$1,047,188 net of all applicable taxes and charges

$1,183,322 including HST and all applicable charges

$1,065,618 net of HST recoveries

Option Year 4: January 1, 2028 to December 31, 2028

$1,078,604 net of all applicable taxes and charges

$1,218,823 including HST and all applicable charges

$1,097,587 net of HST recoveries

The total potential contract award for the initial contract term and all option years is $5,087,879 net of all applicable taxes and charges, $5,749,303 including HST and applicable charges. The total potential cost to the City is $5,177,426 net of HST recoveries.

The combined total potential contract award identified in this report for the initial contract term and all option years is $27,845,566 net of all applicable taxes and charges, $31,465,490 including HST and applicable charges. The combined total potential cost to the City is $28,335,648 net of HST recoveries.

The above cost calculations for the option years reflect an estimated 3 percent Consumer Price Index adjustment applied to each option period after the initial term.

Solicitation Issued: November 6, 2023            Solicitation Closed: December 1, 2023

Number of Addenda Issued: Two (2)

Number of Bids: Six (6)

Table 2: Summary of Bids Received including bid price

* Pursuant to the Request for Quotation document the contract award value includes contingency.

** Primary Supplier

*** Secondary Supplier

**** Tertiary Supplier

***** Pursuant of the Request for Quotation document the primary Supplier will be awarded 60 percent of the overall contract value, the secondary Supplier will be awarded 25 percent of the overall contract value, the tertiary Supplier will be awarded 15 percent of the overall contract value in this report.