Item - 2024.BA63.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc4021850934

Description:

For the supply and delivery of three (3) Latest Model Truck Cabs and Chassis and regular cab 19,000 lbs (8, 618 kg) Gross Vehicle Weight Rating, four-wheel drive, gasoline powered, dual rear wheels and various body configurations, with the option to purchase additional three (3) units in 2024, pending budget availability.

Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 15, 2024, for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

2281610 Ontario Inc. operating as Ford Downtown/Lincoln Downtown

Contract Award Value (2024) (3 Units):

$437,805 net of all applicable taxes and charges

$494,720 including HST and all applicable charges

$445,510 net of HST recoveries

Contract Award Value (2024) (Optional 3 Units):

$231,627 net of all applicable taxes and charges

$261,739 including HST and all applicable charges

$235,704 net of HST recoveries

Total Potential Contract Award Value including Optional Purchases (2023-2024):

$669,432 net of all applicable taxes and charges

$756,458 including HST and all applicable charges

$681,214 net of HST recoveries

Contract is expected to start on the date of award and end on December 15, 2024.

Solicitation Issued: August 15, 2023       Solicitation Closed: September 21, 2023

Number of Addenda Issued: Two (2)

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price

*Bid Price is for three (3) gasoline powered units without optional pricing.