Item - 2024.BA63.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc3823001795

Description:

For the non-exclusive supply of all labour, parts, materials and equipment necessary to perform overflow Original Equipment Manufacturer General Motors vehicle Preventative Maintenance, Repairs and inspections to various Medium-Duty vehicles class 3-5 for the City of Toronto's Fleet Services Division from date of award to July 31, 2024, with the option to renew the contract for additional four (4) separate one (1)-year terms.

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier. Fleet Services Division will monitor Supplier performance during the first term of the contract.

Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Humberview Inc. operating as Humberview Chevrolet Buick GMC

Contract Award Value:

$200,279 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$226,315 including HST and all applicable charges

$203,804 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2024.

Option Year 1 (August 1, 2024 to July 31, 2025)

$206,288 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$233,105 including HST and all applicable charges

$209,918 net of HST recoveries

Option Year 2 (August 1, 2025 to July 31, 2026)

$212,476 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$240,098 including HST and all applicable charges

$216,216 net of HST recoveries

Option Year 3 (August 1, 2026 to July 31, 2027)

$218,850 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$247,301 including HST and all applicable charges

$222,702 net of HST recoveries

Option Year 4 (August 1, 2027 to July 31, 2028)

$225,416 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$254,720 including HST and all applicable charges

$229,383 net of HST recoveries

The total potential contract award including all optional years is $1,201,539 including HST and all applicable charges and $1,063,309 net of all applicable taxes and charges. The total potential contract cost to the City including all option years is $1,082,023 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued: May 18, 2023         Solicitation Closed: June 19, 2023

Number of Addenda Issued: None

Number of Bids: Three (3)

Table 3: Summary of Bids Received including bid price:

* Supplier was found non-compliant as their bid was deemed materially unbalanced.

** Supplier was found non-compliant with mandatory requirements.