Item - 2024.BA63.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender, Doc4306065789, Contract Number 24TR-OM-812-TEY-TC

Description:

Chipping loose concrete from various locations pertaining to the Frederick G. Gardiner Expressway in the City of Toronto for the Transportation Services Division. The term of the Contract is to be for a period of one (1) year, from date of award until December 31, 2024, with an option in favour of the City to extend the agreement for an additional one (1) year period, all in accordance with the provisions and specifications contained in the Request for Tender.

Should the option period be exercised, the General Manager, Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Aqua Tech Solutions Inc.

Contract Award Value:

$987,660 net of all applicable taxes and charges

$1,116,056 including HST and all applicable charges

$1,005,043 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2024.

Option Year 1: January 1, 2025 to December 31, 2025

$1,036,543 net of all applicable taxes and charges

$1,171,294 including HST and all applicable charges

$1,054,786 net of HST recoveries

The total potential contract award identified in this report including the option year is $2,024,203 net of all applicable taxes and charges, $2,287,349 including HST and all applicable charges. The potential cost to the City including the option year is $2,059,829 net of HST recoveries.

The above cost calculations for the Option Year reflect an estimated 5 percent Consumer Price Index adjustment applied to the option period after the initial term.

Solicitation Issued: November 17, 2023        Solicitation Closed: December 04, 2023

Number of Addenda Issued: None

Number of Bids: Four (4)

Table 2: Summary of Bids Received including bid price

* Pursuant to the Request for Tender document the contract award value includes contingency.