Item - 2024.BA113.5

Tracking Status

This item was considered by Bid Award Panel on December 31, 2024 and was adopted without amendment.

BA113.5 - Award of Doc4856219413 to Finch Paving (1993) Incorporated for the Repair of Planned Sewer Systems and Appurtenances at Various Locations for Toronto Water

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 23, 2024) from the Chief Procurement Officer:

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract:

Solicitation Number:

Request for Tender, Doc4856219413, Contract Number 24TW-DC-317OCS

Description:
Repair of Planned Sewer Systems and Appurtenances for Various Locations within the City of Toronto from January 1, 2025 to December 31, 2025 with the option to renew the Contract for one (1) additional separate one (1) year period.

Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:
Finch Paving (1993) Incorporated

Contract Award Value:

$2,951,150 net of all applicable taxes and charges

$3,334,800 including all applicable taxes and charges

$3,003,090 net of Harmonized Sales Tax recoveries

Contract is expected to start on January 1, 2025 and end on December 31, 2025.

Option Period 1 (January 1, 2026 to December 31, 2026)

$3,039,685 net of all applicable taxes and charges

$3,434,843 including all applicable taxes and charges

$3,093,183 net of Harmonized Sales Tax recoveries

The total potential contact award including the option period is $5,990,835 net of all taxes and charges and $6,769,643 including all applicable taxes and charges. The total potential cost to the City including the option period is $6,096,273 net of Harmonized Sales Tax recoveries.

The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied to the option period after the initial one (1) year period.

Origin

(December 23, 2024) Report from the Chief Procurement Officer

Summary

Solicitation Issued: November 8, 2024 Solicitation Closed: November 28, 2024

Number of Addenda Issued: One (1)

Number of Bids: Six (6)

Table 2: Summary of Bids received including bid price

Supplier Name	Bid Price (excluding Harmonized Sales Tax)
Finch Paving (1993) Incorporated	$2,461,150.00*
OJCR Construction Limited	$2,537,100.00
614128 Ontario Limited operating as Trisan Construction	$2,576,775.00
Utility Force Construction Incorporated	$2,740,162.50
N.S.J Waterworx Group Limited	$2,799,900.00
Comer Group Limited	$5,459,400.00

*Pursuant to the Request for Tender document the contract award value includes contingency.

Background Information

(December 23, 2024) Report from the Chief Procurement Officer on Award of Doc4856219413 to Finch Paving (1993) Incorporated for the Repair of Planned Sewer Systems and Appurtenances at Various Locations for Toronto Water
https://www.toronto.ca/legdocs/mmis/2024/ba/bgrd/backgroundfile-251887.pdf

Motions

Motion to Adopt Item (Carried)

Moved by David McLeod.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Leah Ross (Chair), David McLeod, Diana Santucci
No:
Absent:	Lena Dianda