Item - 2024.BA112.7

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 18, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Doc4745997228

Description:

Supply, delivery, set-up and warranty of Trailers, Trailer Accessories and Spotter Sheds for Solid Waste Management Services Division, for a period of two (2) years, with an option to extend the agreement for two (2) additional one (1) year periods.

Should the option(s) be exercised, then the General Manager of Solid Waste Management Service will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Design Space Trailers Inc.

Contract Award Value:

$274,962 net of all applicable taxes and charges

$310,707 including Harmonized Sales Tax and all applicable charges

$279,801 net of Harmonized Sales Tax recoveries

Contract is expected to start on January 1, 2025 and end on December 31, 2026.

Option Year 1: January 1, 2027 to December 31, 2027

$141,605 net of all applicable taxes and charges

$160,014 including Harmonized Sales Tax and all applicable charges

$144,098 net of Harmonized Sales Tax recoveries

Option Year 2: January 1, 2028 to December 31, 2028

$145 854 net of all applicable taxes and charges

$164,815 including Harmonized Sales Tax and all applicable charges

$148,421 net of Harmonized Sales Tax recoveries

The total potential contract award, including the optional period $635,536 including all applicable taxes and charges and $562,421 net of all applicable taxes and charges. The cost to the City, including the optional period, is $572,320 net of Harmonized Sales Tax recoveries.

The cost calculations reflect a three (3) percent Consumer Price Index increase applied annually to yearly cost after the initial term.

Solicitation Issued: October 3, 2024      Solicitation Closed:  November 8, 2024

Number of Addenda Issued: Three (3)

Number of Bids: Two (2)

Table 2: Summary of Bids Received including bid price