Item - 2024.BA112.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 18, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request For Proposal, Doc4556210399

Description:

For the non-exclusive supply of all labour, materials, equipment and supervision necessary for the inspection, testing, maintenance and repairs to the Fire and Life Safety, Inspection, Test and Maintenance Services for Fire Alarm, Sprinkler, Standpipe, Special Suppression, Fire Extinguisher, and Fire Hydrants for Various City of Toronto Divisions.

Should any option period be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Suppliers:

JD Collins Fire Protection

Greater Toronto Fire Protection Ltd.

Onyx Fire Protection Services Inc.

Contract Award Value:

JD Collins Fire Protection

$11,230,758 net of all applicable taxes and charges

$12,690,757 including Harmonized Sales Tax and all applicable charges

$11,428,419 net of Harmonized Sales Tax recoveries

Contract is expected to start on January 1, 2025 and end on December 31, 2027.

Option Period 1 - From January 1, 2028 to December 31, 2029

$7,711,787 net of all applicable taxes and charges

$8,714,319 including Harmonized Sales Tax and all applicable charges

$7,847,515 net of Harmonized Sales Tax recoveries

Total Potential Contract Award for JD Collins Fire Protection including Option Period

$18,942,545 net of all applicable taxes and charges

$21,405,076 including Harmonized Sales Tax and all applicable charges

$19,275,934 net of Harmonized Sales Tax recoveries.

Greater Toronto Fire Protection Ltd.

$4,878,357 net of all applicable taxes and charges

$5,512,543 including Harmonized Sales Tax and all applicable charges

$4,964,216 net of Harmonized Sales Tax recoveries

Contract is expected to start on January 1, 2025 and end on December 31, 2027

Option Period 1 - From January 1, 2028 to December 31, 2029

$3,349,805 net of all applicable taxes and charges

$3,785,280 including Harmonized Sales Tax and all applicable charges

$3,408,762 net of Harmonized Sales Tax recoveries

Total Potential Contract Award for Greater Toronto Fire Protection Ltd. including Option Period

$8,228,162 net of all applicable taxes and charges

$9,297,823 including Harmonized Sales Tax and all applicable charges

$8,372,978 net of Harmonized Sales Tax recoveries.

Onyx Fire Protection Services Inc.

$5,477,609 net of all applicable taxes and charges

$6,189,698 including Harmonized Sales Tax and all applicable charges

$5,574,015 net of Harmonized Sales Tax recoveries

Contract is expected to start on January 1, 2025 and end on December 31, 2027

Option Period 1 - From January 1, 2028, to December 31, 2029

$3,761,291 net of all applicable taxes and charges

$4,250,259 including Harmonized Sales Tax and all applicable charges

$3,827,490 net of Harmonized Sales Tax recoveries

Total Potential Contract Award for Onyx Fire Protection Services Inc. including Option Period

$9,238,900 net of all applicable taxes and charges

$10,439,957 including Harmonized Sales Tax and all applicable charges

$9,401,505 net of Harmonized Sales Tax recoveries.

The combined total potential contract awards for all three (3) suppliers identified in this report, including option period, is $36,409,608 net of all applicable taxes and charges, and $41,142,857 including all applicable taxes and charges. The combined total potential cost to the City, including option period, is $37,050,417 net of Harmonized Sales Tax recoveries.

The above cost calculations for the two-year option period reflect an estimated three (3) percent Consumer Price Index price adjustment applied after the initial three-year contract period.

Solicitation Issued:  August 16, 2024                Solicitation Closed:September 16, 2024

Number of Addenda Issued: Four (4)

Number of Bids: Six (6)

Table 2: Summary of Bids Received

*Awards for these suppliers will be submitted via Staff Report for approval by City Council.