Item - 2024.BA112.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 18, 2024) from the Chief Procurement Officer:

Solicitation Number:

Kinetic GPO Request for Standing Offers Number 22-07

Sourcing Project WS4915812280

Description:

For the provision of a full-service Uniform Rental Program and related products and services for the City of Toronto’s Fleet Services Division and Parks, Forestry, and Recreation Division from March 1, 2025 to January 31, 2028, with one (1) optional term of two (2) years from February 1, 2028, to January 31, 2030.

Should the option year(s) be exercised, then the General Manager, Fleet Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Kinetic GPO issued Request for Standing Offers 22-07, resulting in a national contract with Cintas for uniform rentals and related services. After reviewing the Kinetic GPO contract, Fleet Services recommends piggybacking on this agreement with Cintas to streamline procurement and secure favorable terms.

Recommended Supplier:

Cintas Canada Limited

Contract Award Value:

$659,093 net of all applicable taxes and charges

$744,776 including Harmonized Sales Tax and all applicable charges

$670,694 net of Harmonized Sales Tax recoveries

Contract is expected to start on the date of award and end on January 31, 2028.

Option Term 1 from February 1, 2028 to January 31, 2030

$486,116 net of all applicable taxes and charges

$549,312 including all applicable taxes and charges

$494,672 net of Harmonized Sales Tax recoveries

The total potential contract award identified in this report including the option year is $1,145,209 net of all taxes, and $1,294,088 including all applicable taxes and charges. The total potential cost to the City, including option year, is $1,165,366 net of Harmonized Sales Tax recoveries.

The above cost calculations include a three (3) percent Consumer Price Index (CPI) cost adjustment applied to each term after the initial first-year contract period.

Solicitation Issued: September 30, 2022          Solicitation Closed: November 25, 2022

Number of Addenda Issued: One (1)

Number of Bids: 1