Item - 2024.BA110.8

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotations Document Number 4792136194

Description:

For the purchase of IBM Maximo Software License Subscription and Support for an initial contract period of one (1) year, with an option at the City's sole discretion to extend the term for up to a one (1) year period.

Should the option be exercised, then the Chief Technology Officer will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

2324523 ONTARIO INC (FAHM Technology Partners)

Contract Award Value:

$995,507 net of all applicable taxes and charges

$1,124,923 including HST and all applicable charges

$1,013,028 net of HST recoveries

Contract is expected to start on January 1, 2025 and end on December 31, 2025.

Option Year 1 (January 1, 2026 to December 31, 2026)

$1,094,475 net of all applicable taxes and charges

$1,236,757 including HST and all applicable charges

$1,113,738 net of HST recoveries

Total Potential Contract Award, including Option Year

$2,089,982 net of all applicable taxes and charges

$2,361,680 including HST and all applicable charges

$2,126,766 net of HST recoveries

Solicitation Issued:  November 1, 2024           Solicitation Closed:  December 3, 2024

Number of Addenda Issued: Three (3)

Number of Bids: Three (3)

Table 2: Summary of Bids Received including bid price

* Bid Price includes initial term plus up to one (1) year optional term.