Item - 2024.BA110.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposals Document Number 4534603939

Description:

For the provision of Hazardous Materials and Designated Substances Abatement and Construction Services of City of Toronto Buildings and Properties, for an initial contract period of three (3) years from date of award, with option in favour of the City to extend agreement on the same terms and conditions for an additional term of up to two (2) one (1)-year periods.

Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Suppliers:

Furcon Environmental Incorporated (Primary)

The BearStar Group Inc. (Secondary)

Contract Award Value:

Furcon Environmental Incorporated (Primary Supplier)

$3,000,000 net of all applicable taxes and charges

$3,390,000 including HST and all applicable charges

$3,052,800 net of HST recoveries

Contract is expected to start from January 1, 2025 and end on December 31, 2027

Option Year 1 (January 1, 2028, to December 31, 2028)

$1,030,000 net of all applicable taxes and charges

$1,163,900 including HST and all applicable charges

$1,048,128 net of HST recoveries

Option Year 2 (January 1, 2029, to December 31, 2029)

$1,060,900 net of all applicable taxes and charges

$1,198,817 including HST and all applicable charges

$1,079,572 net of HST recoveries

The total potential award to Furcon Environmental Incorporated, including option years, is $5,090,900 net of all applicable taxes and charges, $5,752,717 including HST and all applicable charges. The total potential cost to the City, including option years, for Furcon Environmental Incorporated is $5,180,500 net of HST recoveries.

The BearStar Group Inc. (Secondary Supplier)

$3,000,000 net of all applicable taxes and charges

$3,390,000 including HST and all applicable charges

$3,052,800 net of HST recoveries

Contract is expected to start from January 1, 2025 and end on December 31, 2027

Option Year 1 (January 1, 2028, to December 31, 2028)

$1,030,000 net of all applicable taxes and charges

$1,163,900 including HST and all applicable charges

$1,048,128 net of HST recoveries

Option Year 2 (January 1, 2029, to December 31, 2029)

$1,060,900 net of all applicable taxes and charges

$1,198,817 including HST and all applicable charges

$1,079,572 net of HST recoveries

The total potential award to The BearStar Group Inc., including option years, is $5,090,900 net of all applicable taxes and charges, $5,752,717 including HST and all applicable charges. The total potential cost to the City, including option years, for The BearStar Group Inc. is $5,180,500 net of HST recoveries.

The total potential contract award identified in this report for both Suppliers, including option years, is $10,181,800 net of all applicable taxes and charges, and $11,505,434 including HST and all applicable charges. The total potential cost to the City, including option years, for all awards is $10,361,000 net of HST recoveries.

The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to the option years after the initial contract period.

Solicitation Issued:  June 13, 2024                 Solicitation Closed:  July 12, 2024

Number of Addenda Issued: Three (3)

Number of Bids:  Six (6)

Table 2: Summary of Bids Received:

*Suppliers did not achieve the minimum technical score and were not considered for the pricing stage.