Item - 2024.BA110.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 5, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Document Number 4495680306

Description:

For the supply, delivery, assembly, and installation of established hanging baskets, onto existing hardware throughout various Business Improvement Areas within the City of Toronto, for a period of one (1) year from the date of award, with an option to renew the contract for an additional four (4) separate one (1) year periods, after a satisfactory review of the performance level over the prior term and in accordance with the City of Toronto's Purchasing Policies

Recommended Supplier:

Downtown Groundskeeping Services (operating as Clintar Landscape Management Services)

Contract Award Value:

$105,569 net of all applicable taxes and charges

$119,293 including HST and all applicable charges

$107,427 net of HST recoveries

Contract is expected to start on the date of award and end on November 30, 2025.

Option Year 1: December 1, 2025 to November 30, 2026

$108,736 net of all applicable taxes and charges

$122,872 including all applicable taxes and charges

$110,650 net of HST recoveries

Option Year 2: December 1, 2026 to November 30, 2027

$111,998 net of all applicable taxes and charges

$126,558 including all applicable taxes and charges

$113,696 net of HST recoveries

Option Year 3: December 1, 2027 to November 30, 2028

$115,358 net of all applicable taxes and charges

$130,355 including all applicable taxes and charges

$117,388 net of HST recoveries

Option Year 4: December 1, 2028 to November 30, 2029

$118,819 net of all applicable taxes and charges

$134,265 including all applicable taxes and charges

$120,910 net of HST recoveries

The total potential contract award including all optional years is $560,480 net of all taxes, and $633,343 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $570,345 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: May 13, 2024         Solicitation Closed: June 4, 2024

Number of Addenda Issued: Zero (0)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received for Tender Document Number 4495680306 including bid price