Item - 2024.BA109.3

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 28, 2024) from the Chief Procurement Officer: 

Solicitation Number:

Request for Quotation Doc4529454633

Description:

For the non-exclusive supply and delivery of Toilet Paper, Paper Towel, other Toiletries and Dispensers to various Purchasing and Materials Management (Stores) locations from the date of award to November 30, 2025, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Mister Chemical Limited

Contract Award Value:

$2,562,873 net of all applicable taxes and charges

$2,896,046 including Harmonized Sales Tax and all applicable charges.

$2,607,979 net of Harmonized Sales Tax recoveries

Contract is expected to start on date of award and end on November 30, 2025

Option Year 1 (December 1, 2025 to November 30, 2026)    

$2,639,759 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$2,982,928 including all applicable taxes and charges.

$2,686,219 net of Harmonized Sales Tax recoveries

Option Year 2 (December 1, 2026 to November 30, 2027)    

$2,718,952 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$3,072,416 including all applicable taxes and charges.

$2,766,805 net of Harmonized Sales Tax recoveries

Option Year 3 (December 1, 2027 to November 30, 2028)    

$2,800,520 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$3,164,588 including all applicable taxes and charges.

$2,849,810 net of Harmonized Sales Tax recoveries

Option Year 4 (December 1, 2028 to November 30, 2029)    

$2,884,536 net of all applicable taxes and charges (including 20 percent for miscellaneous items)

$3,259,526 including all applicable taxes and charges.

$2,935,304 net of Harmonized Sales Tax recoveries

The total potential contract award identified in this report including option years is $13,606,640 net of all applicable taxes and charges. The total potential cost to the City including option years is $13,846,117 net of Harmonized Sales Tax recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: April 15, 2024        Solicitation Closed: May 23, 2024

Number of Addenda Issued: Eleven (11)

Number of Bids: Eight (8)

Table 2: Summary of Bids Received including bid price

* Bid Price does not contain the 20 percent for miscellaneous items

** Supplier found non-compliant with the mandatory requirements