Item - 2024.BA108.9

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 21, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Document Number 4679612988

Description:

For flow monitoring SaaS and professional services for Toronto Water. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval.

The Request for Quotation is structured to award contracts for Schedule A to the three (3) lowest supplier's meeting specifications by allocating fifty percent of the specified quantities to the lowest supplier, thirty percent of the specified quantities to the second lowest supplier and twenty percent of the specified quantities to the third lowest supplier.

The Request for Quotation is structured to award the contract for Schedule B to the lowest supplier meeting specifications by allocating one hundred percent of the specified quantity.

Should the option(s) be exercised, then the General Manager of Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Suppliers:

Schedule A

1. Civica Infrastructure Inc.

2. Flowmetrix Technical Services Inc.

3. ADS Environmental Technologies, Inc.

Schedule B

1. ADS Environmental Technologies, Inc.

Contract Award Value:

Schedule A

Civica Infrastructure Inc.

$933,230 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$1,054,550 including HST and all applicable charges

$949,655 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Option Year 1 (January 1, 2026 to December 31, 2026)

$961,227 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$1,086,187 including HST and all applicable charges

$978,145 net of HST recoveries

Option Year 2 (January 1, 2027 to December 31, 2027)

$990,064 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$1,118,772 including HST and all applicable charges

$1,007,489 net of HST recoveries

Option Year 3 (January 1, 2028 to December 31, 2028)

$1,019,766 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$1,152,336 including HST and all applicable charges

$1,037,714 net of HST recoveries

Option Year 4 (January 1, 2029 to December 31, 2029)

$1,050,359 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$1,186,906 including HST and all applicable charges

$1,068,845 net of HST recoveries

The total potential contract award to Civica Infrastructure Inc. including all option year periods is $4,954,646 net of all applicable taxes and charges, and $5,598,751 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $5,041,848 net of HST recoveries.

The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Flowmetrix Technical Services Inc.

$730,882 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$825,897 including HST and all applicable charges

$743,746 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Option Year 1 (January 1, 2026 to December 31, 2026)

$752,808 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$850,673 including HST and all applicable charges

$766,057 net of HST recoveries

Option Year 2 (January 1, 2027 to December 31, 2027)

$775,392 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$876,193 including HST and all applicable charges

$789,039 net of HST recoveries

Option Year 3 (January 1, 2028 to December 31, 2028)

$798,654 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$902,479 including HST and all applicable charges

$812,710 net of HST recoveries

Option Year 4 (January 1, 2029 to December 31, 2029)

$822,614 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$929,554 including HST and all applicable charges

$837,092, net of HST recoveries

The total potential contract award to Flowmetrix Technical Services Inc. including all option year periods is $3,880,350 net of all applicable taxes and charges, and $4,384,796 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $3,948,644 net of HST recoveries.

The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

ADS Environmental Technologies, Inc.

$488,993 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$552,562 including HST and all applicable charges

$497,599 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Option Year 1 (January 1, 2026 to December 31, 2026)

$503,663 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$569,139 including HST and all applicable charges

$512,527 net of HST recoveries

Option Year 2 (January 1, 2027 to December 31, 2027)

$518,773 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$586,213 including HST and all applicable charges

$527,903 net of HST recoveries

Option Year 3 (January 1, 2028 to December 31, 2028)

$534,336 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$603,800 including HST and all applicable charges

$543,740 net of HST recoveries

Option Year 4 (January 1, 2029 to December 31, 2029)

$550,366 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$621,914 including HST and all applicable charges

$560,052, net of HST recoveries

The total potential contract award to ADS Environmental Technologies Inc. including all option year periods is $2,596,131 net of all applicable taxes and charges, and $2,933,628 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $2,641,821 net of HST recoveries.

The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Schedule B

ADS Environmental Technologies Inc.

$47,124 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$53,250 including HST and all applicable charges

$47,953 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2025.

Option Year 1 (January 1, 2026 to December 31, 2026)

$48,538 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$54,848 including HST and all applicable charges

$49,392 net of HST recoveries

Option Year 2 (January 1, 2027 to December 31, 2027)

$49,994 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$56,493 including HST and all applicable charges

$50,874 net of HST recoveries

Option Year 3 (January 1, 2028 to December 31, 2028)

$51,494 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$58,188 including HST and all applicable charges

$52,400 net of HST recoveries

Option Year 4 (January 1, 2029 to December 31, 2029)

$53,039 net of all applicable taxes and charges (including 5 percent for miscellaneous items)

$59,934 including HST and all applicable charges

$53,972, net of HST recoveries

The total potential contract award to ADS Environmental Technologies Inc. including all option year periods is $250,189 net of all applicable taxes and charges, and $282,713 including HST and all applicable taxes and charges. The total potential cost to the City including all option year periods is $254,591 net of HST recoveries.

The total contract award identified in this report is $11,681,316 net of all applicable taxes and charges, $13,199,888 including all applicable taxes and charges. The total potential cost to the City for all contracts including optional periods is $11,886,904 net of HST recoveries.

The above cost calculations reflect an estimated annual three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: July 22, 2024         Solicitation Closed: August 27, 2024

Number of Addenda Issued: Three (3)

Number of Bids: Four (4)

Table 2: Summary of Bids Received including bid price

Schedule A:

*Pursuant to the Request for Quotation document the contract award value includes a miscellaneous amount of 5 percent.

Schedule B:

*Pursuant to the Request for Quotation document the contract award value includes a miscellaneous amount of 5 percent.