Item - 2024.BA107.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 14, 2024) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposals Doc4641009724

Description:

Provision of Non-Exclusive Design, integration, Supply, Delivery and Cleanup of Pyrotechnic and or Autonomous Aerial Light Show - Event Series 2 for Economic Development and Culture, City Cultural Events, supporting signature city produced events such as Canada Day and New Year's Eve, as well as other City of Toronto produced special events as required. The contract will be awarded to the successful supplier for a period of one (1) year, with four (4) subsequent option years.

Should the option(s) be exercised, then the Client Division Head will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Concept Fiatlux Inc.

Contract Award Value:

$175,000 net of all applicable taxes and charges

$197,750 including HST and all applicable charges

$178,080 net of HST recoveries

Contract is expected to start on December 1, 2024 and end on November 30, 2025

Option Year 1 (December 1, 2025 to November 30, 2026)

$180,250 net of all applicable taxes and charges

$203,683 including HST and all applicable charges

$183,422 net of HST recoveries

Option Year 2 (December 1, 2026 to November 30, 2027)

$185,658 net of all applicable taxes and charges

$209,793 including HST and all applicable charges

$188,925 net of HST recoveries

Option Year 3 (December 1, 2027 to November 30, 2028)

$191,227 net of all applicable taxes and charges

$216,087 including HST and all applicable charges

$194,593 net of HST recoveries

Option Year 4 (December 1, 2028 to November 30, 2029)

$196,964 net of all applicable taxes and charges

$222,569 including HST and all applicable charges

$200,431 net of HST recoveries

The total potential combined contract award identified in this report including option years is $929,099 net of all applicable taxes and charges, $1,049,882 including HST and all applicable charges. The total potential cost to the City including option years is $945,451 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued:  September 9, 2024           Solicitation Closed:  October 4, 2024

Number of Addenda Issued: Two (2)

Number of Bids:  Six (6)

Table 2: Summary of Proposals Received for Event Series 1 and 2

Range of Scores: 80.7 - 91.2