Item - 2024.BA106.2

The Bid Award Panel adopted the following:

Solicitation Number:

Request for Proposal Doc4681367135

Description:

For general benefits consulting services, on a fee for service basis, for the provision of subject matter expertise during collective bargaining, review of underwriting methodologies, future marketing of benefit programs as well as auditing of the benefits carrier(s) on behalf of the City (i.e. mapping audit, claims and adjudication audit, disability file audit) for the City of Toronto, Toronto Transit Commission and Toronto Police Service Board, with a base term of four (4) years, with one (1) separate option year period.

Should the option(s) be exercised, then the Executive Director, Finance Shared Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

HUB International Ontario Ltd.

Contract Award Value:

$1,423,375 net of all applicable taxes and charges

$1,608,414 including all applicable taxes and charges

$1,448,426 net of HST recoveries

Contract Period is expected to start on January 1, 2025 and end on December 31, 2028

Option Year 1 - January 1, 2029 - December 31, 2029

$492,503 net of all applicable taxes and charges

$556,528 including all applicable taxes and charges

$501,171 net of HST recoveries

The total potential award, including the option year $1,915,878 net of all applicable taxes and charges and $2,164,942 including all applicable taxes and charges. The total potential cost including the optional year is $1,949,597 net of HST recoveries.

Solicitation Issued:  August 2, 2024           Solicitation Closed:  September 3, 2024

Number of Addenda Issued: Two (2)

Number of Bids:  6

Table 2: Summary of Bids Received

Table 3: Range of Scores