Item - 2024.BA104.8

The Bid Award Panel adopted the following:

Solicitation Number:

Request for Tender Doc4739852970, Contract Number 24TW-DC-315OCS (Service Area 1) and 24TW-DC-316OCS (Service Area 2)

Description:

Restoration of Roads, Sidewalks, and Landscaping to Toronto Water Repairs at Various Locations within the City of Toronto – Service Area 1 for Wards: 10, 11, 13, 14, 15, 16, 19, 20, 21, 22, 23, 24, and 25 (24TW-DC-315OCS) and Service Area 2 for Wards: 1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 17, and 18 (24TW-DC-316OCS) from December 1, 2024 to November 30, 2025, with the option to extend the agreement for up to one (1) additional separate one (1) year period at the sole discretion of the City and subject to budget approval.

Should the option periods be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Service Area 1 and 2: Aqua Tech Solutions Inc.

Contract Award Value:

Service Area 1 - Aqua Tech Solutions Inc.

$1,276,250 net of all applicable taxes and charges

$1,442,163 including all applicable taxes and charges  

$1,298,712 net of HST recoveries                    

Contract is expected to start on December 1, 2024 and end on November 30, 2025.

Option Period 1 (December 1, 2025 to November 30, 2026)

$1,314,538 net of all applicable taxes and charges

$1,485,427 including all applicable taxes and charges  

$1,337,673 net of HST recoveries

The total potential contract award including the option period is $2,590,788 net of all taxes and charges and $2,927,590 including all applicable taxes and charges. The total potential cost to the City including the option period is $2,636,385 net of HST recoveries.

Service Area 2 - Aqua Tech Solutions Inc.

$1,894,250 net of all applicable taxes and charges

$2,140,502 including all applicable taxes and charges  

$1,927,589 net of HST recoveries                    

Contract is expected to start on December 1, 2024 and end on November 30, 2025.

Option Period 1 (December 1, 2025 to November 30, 2026)

$1,951,078 net of all applicable taxes and charges

$2,204,718 including all applicable taxes and charges  

$1,985,416 net of HST recoveries

The total potential contract award including the option period is $3,845,328 net of all taxes and charges and $4,345,220 including all applicable taxes and charges. The total potential cost to the City including the option period is $3,913,005 net of HST recoveries.

The total potential contract award for both service areas, including the option period is $6,436,116 net of all taxes and charges and $7,272,810 including all applicable taxes and charges. The total potential cost to the City including all option periods for all awards is $6,549,391 net of HST recoveries.

The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial term.

Solicitation Issued: August 23, 2024    Solicitation Closed: September 26, 2024

Number of Addenda Issued: One (1)

Number of Bids: Six (6)                                                               

Table 2: Summary of Bids received including bid price (Service Area 1)

*Pursuant to the Request for Tender document the contract award value includes contingency

Table 3: Summary of Bids received including bid price (Service Area 2)

*Pursuant to the Request for Tender document the contract award value includes contingency