Item - 2024.BA103.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 17, 2024) from the Chief Procurement Officer:

Solicitation Number:

Toronto Transit Commission Request for Bid Number P73SQ24127, WS4798497686

Description:

The Toronto Transit Commission issued the Request for Bid Number P73SQ24127 for Supply of BrightDrop Battery Electric Cargo Vans. The Toronto Transit Commission received only one (1) bid from the Request for Bid, from which Roy Foss Chevrolet Ltd. was awarded a contract. The effective date of the awarded Toronto Transit Commission purchase order #PU645336 to Roy Foss Chevrolet Ltd. is from May 08, 2024, and will expire on May 07, 2025, with option to renew for one (1) additional one (1)-year term under the same terms and conditions through May 07, 2026.

After reviewing this Toronto Transit Commission Request for Bid Number P73SQ24127, Fleet Services in conjunction with Toronto Paramedic Services will piggyback on this Toronto Transit Commission Contract with Roy Foss Chevrolet Ltd., and issue a purchase order to Roy Foss Chevrolet Ltd., located at 2 Auto Park Cir, Woodbridge, ON L4L 8R1, for non-exclusive supply and delivery of four (4) BrightDrop Battery Electric Cargo Vans in 2024-25.

Fleet Services may also purchase an additional two (2) BrightDrop Battery Electric Cargo Vans pending budget availability in 2025-26.

Recommended Supplier:

Roy Foss Chevrolet Ltd.

Contract Award Value:

$448,440 net of all applicable taxes and charges

$506,738 including HST and all applicable charges.

$456,333 net of HST recoveries

Contract is expected to start on date of award and end on May 07, 2025.

Optional Period (2 Units) (May 08, 2025, to May 07, 2026):

$230,947 net of all applicable taxes and charges

$260,971 including HST and all applicable charges.

$235,012 net of HST recoveries

Total Potential Contract value Including Option Years:

$679,387net of all applicable taxes and charges

$767,709 including HST and all applicable charges.

$691,345 net of HST recoveries

The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied annually to each year’s cost after the initial one (1) year period.

Solicitation Issued:  March 4, 2024                 Solicitation Closed:  April 26, 2024

Number of Addenda Issued: One (1)

Number of Bids: One (1)