Item - 2024.BA100.3

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 3, 2024) from the Chief Procurement Officer:

Solicitation Number:

Kinetic GPO Request for Standing Offers Number 23-03; Sourcing Project WS4704388304

Description:

For the provision of the supply and delivery of prepared hot lunches, snacks and incidental grocery items to various City of Toronto Early Learning and Child Care Centres for the City's Children's Services from the date of award for a period of one (1) year with an option to renew for an additional three (3) separate one (1) year periods.

After reviewing Kinetic GPO Request for Standing Offers Number 23-03, Children's Services will leverage this Kinetic GPO contract with Compass Group Canada Ltd. and enter into an agreement with 1054204 Ontario Inc. o/a Wholesome Kids Catering.

Should the option year(s) be exercised, then the General Manager, Children's Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

1054204 Ontario Inc. o/a Wholesome Kids Catering

Contract Award Value:

$3,045,296 net of all applicable taxes and charges

$3,441,184 including HST and all applicable charges

$3,098,893 net of HST recoveries

Contract is expected to start on October 28, 2024 and end on October 27, 2025.

Year 1 Renewal Option (October 28, 2025 to October 27, 2026)

$3,136,655 net of all applicable taxes and charges

$3,544,420 including HST and all applicable charges

$3,191,860 net of HST recoveries

Year 2 Renewal Option (October 28, 2026 to October 27, 2027)

$3,230,754 net of all applicable taxes and charges

$3,650,752 including HST and all applicable charges

$3,287,616 net of HST recoveries

Year 3 Renewal Option (October 28, 2027 to October 27, 2028)

$3,327,677 net of all applicable taxes and charges

$3,760,275 including HST and all applicable charges

$3,386,244 net of HST recoveries

The total potential contract award including all option years is $12,740,382 net of all applicable taxes and charges and $14,396,631 inclusive of all applicable taxes and charges. The potential cost to the City including all option years is $12,964,612 net of HST recoveries.

Solicitation Issued:  July 25, 2024                  Solicitation Closed:  August 2, 2024

Number of Addenda Issued: None (0)

Number of Bids:  One (1)