Item - 2023.GG8.7

The General Government Committee recommend that:

1. City Council receive the report (November 22, 2023) from the Acting Executive Director, Corporate Real Estate Management and the Chief Procurement Officer for information.

The purpose of this report is to inform Toronto City Council, pursuant to Chapter 195 of the Toronto Municipal Code (Purchasing By-Law, Section 195-7.4) of a non-competitive purchase order with BDA Inc. for the replacement of the existing roof at 291 Sherbourne Street (the “Property”) in the amount of $2,075,000 net of all taxes and charges ($2,111,520 net of Harmonized Sales Tax recoveries). The Property, which is known as Robertson House, is a shelter facility owned by the City of Toronto and operated by Shelter, Support and Housing Administration. The Property is a short-term emergency shelter with a capacity of 74 occupants.

The Property is comprised of several buildings. The main building’s roof requires immediate replacement due to an unforeseen site condition of water leaks that have caused damage to the ceilings, walls, and floors of the interior space. Although the City has an existing competitive purchase order for the replacement of rooftop air conditioning units with the vendor of record, BDA Inc., the scope does not include roof replacement. Engineering reviews were conducted following identification of the unforeseen site conditions and the engineering recommendations were to replace the roof prior to installing new rooftop air conditioning units.

Purchasing and Materials Management Division advised on the appropriate procurement approach and Corporate Real Estate Management entered into an emergency non-competitive purchase order with BDA Inc. to complete the work. Reporting back to City Council is required in accordance with Municipal Code Chapter 195, Purchasing, Article 7, Section 195-7.4(B) where a non-competitive contract over $500,000 is entered into on an emergency basis.