Item - 2023.GG6.18

The General Government Committee recommend that:

1. City Council grant authority to the Chief Planner and Executive Director, City Planning to negotiate and enter into a non-competitive agreement with KPMG in the amount of $140,000 net of all taxes and charges ($142,464 net of Harmonized Sales Tax) to complete a service delivery review of the Committee of Adjustment on terms and conditions satisfactory to the Chief Planner and Executive Director, City Planning, and in a form satisfactory to the City Solicitor.

The purpose of this report is to seek City Council authority to enter into a non-competitive contract with KPMG LLP (KPMG) for professional services for a service delivery review (Service Delivery Review) of the Committee of Adjustment. The expected term of the contract is expected to be for a period of 20 weeks commencing from the date of award and would end on April 1, 2024, with a value $140,000 net of all taxes and charges ($142,464 net of Harmonized Sales Tax recoveries).

In May 2021, through item PH22.7, City Council directed the Chief Planner and Executive Director, City Planning to report to Planning and Housing Committee on a consultant review of the Committee of Adjustment (Public Hearing Review). City Planning retained KPMG to complete the Public Hearing Review through a non-competitive fixed price contract with a value of $115,000 ($117,024 net of harmonized sales taxes). Purchase Order 6053047 was awarded to KPMG LLP in 2022 resulting from non-competitive number WS3246525067. The review was conducted in 2022 and concluded in January 2023.

The new contract is requested to deliver a key recommendation of the Public Hearing Review: that the City conduct a comprehensive review of the Committee of Adjustment (CoA) service delivery model, which was outside the scope of the Public Hearing Review.

The Chief Planner and Executive Director, City Planning, entered into a contract with KPMG in 2022 to support its division-wide Program Review, which is part of the ongoing larger initiative to improve the City's planning and development services. The value of this contract is $425,000 ($432,480 net of Harmonized Sales Tax recoveries) and was awarded through Purchase Order 6054155 resulting from non-competitive number WS3749083970. The Committee of Adjustment Service Delivery Review was not included as part of this contract.

The current non-competitive procurement for the Committee of Adjustment Service Delivery Review will bring the cumulative value of contracts between City Planning and KPMG to $680,000 exclusive of all taxes and charges.

City Council approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11A.