Item - 2023.GG6.14

The General Government Committee:

1. In accordance with Section 71-11.1C of City of Toronto Municipal Code Chapter 71, Financial Control, amended:

a. Non-Competitive Blanket Contract Number 47023192 with Safe Umbrella Inc. in the amount of $2,123,900 net of Harmonized Sales Tax ($2,161,281 net of Harmonized Sales Tax recoveries) for the provision of nursing services required for various Seniors Services and Long-Term Care locations, increasing the contract value from $500,000 to $2,623,900 net of Harmonized Sales Tax ($2,670,081 net of Harmonized Sales Tax recoveries);

b. Non-Competitive Blanket Contract Number 47023221 with Power Staffing Solutions in the amount of $1,130,246 net of Harmonized Sales Tax ($1,150,138 net of Harmonized Sales Tax recoveries) for the provision of nursing services required for various Seniors Services and Long-Term Care locations, increasing the contract value from $250,000 to $1,380,246 net of Harmonized Sales Tax ($1,404,538 net of Harmonized Sales Tax recoveries); and

c. Non-Competitive Blanket Contract Number 47023218 with Alpine Building Maintenance Inc. in the amount of $2,101,713 net of Harmonized Sales Tax ($2,138,703 net of Harmonized Sales Tax recoveries) for emergency cleaning services which are needed immediately to support the operations of Long-Term Care facilities to support the continuing needs of the COVID pandemic, increasing the contract value from $750,000 to $2,851,713 net of Harmonized Sales Tax ($2,901,903 net of Harmonized Sales Tax recoveries).

This report is to request authority from the General Government Committee to amend three (3) expired, overspent non-competitive blanket contracts, established as part of the emergency response to COVID-19 within long-term care home operations.

Contracts for the provision of nursing services including Registered Nurses, Practical Nurses, Personal Support Workers and Screeners (Contracts 47023192, 47023221); and provision of emergency cleaning and custodial services (Contracts 47023218) at various long-term care home locations incurred increased costs. Amendments are required to increase the overspent contract target values and achieve expenditure compliance. All of these contracts have closed, and no future purchases will be made against them.

The total value of all the blanket contract amendments requested is $5,355,859 net of Harmonized Sales Tax (HST) ($5,450,122 net of HST recoveries) to a total amount of $6,855,859 net of Harmonized Sales Tax (HST) ($6,976,522 net of HST recoveries). 

Use of various non-competitive blanket contracts 47023192, 47023221 47023218, established for various services exceeded the contract target values as follows:

A: Nursing Services Blanket Contracts:

Blanket contract 47023192 was awarded to Safe Umbrella Inc. for the provision of nursing services required for various Seniors Services and Long-Term Care locations.

Blanket contract 47023221 was awarded to Power Staffing Solutions Inc. for the provision of nursing services required for various Seniors Services and Long-Term Care locations.

B: Cleaning / Custodial Services Blanket Contract:

Blanket contract 47023218 was awarded to Alpine Building Maintenance Inc. for emergency cleaning services which are needed immediately to support the operations of Long-Term Care facilities to support the continuing needs of the COVID pandemic.

The General Government Committee's approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code Chapter 71, Financial Control, Section 71-11.1.