Item - 2023.GG5.10
Tracking Status
- City Council adopted this item on July 19 and 20, 2023 without amendments and without debate.
- This item was considered by the General Government Committee on July 10, 2023 and adopted without amendment. It will be considered by City Council on July 19 and 20, 2023.
- See also By-law 915-2023
GG5.10 - Amendments to Municipal Code Chapter 217, Records (Corporate)
- Decision Type:
- ACTION
- Status:
- Adopted on Consent
- Wards:
- All
City Council Decision
City Council on July 19 and 20, 2023, adopted the following:
1. City Council amend Municipal Code Chapter 217, Records, Corporate, by establishing amendments to the body of the Chapter as set out in Attachment 1 to the report (June 22, 2023) from the City Clerk.
Background Information (Committee)
(June 22, 2023)
Report from the City Clerk on Amendments to Municipal Code Chapter 217, Records (Corporate)
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237730.pdf
Attachment 1 - Amendment to Chapter 217, Records, Corporate (City)
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237736.pdf
Attachment 2 - Creating and Managing Digitized Records Standard
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237737.pdf
Attachment 3 - Disposition Authority Source Records 2019
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237738.pdf
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237730.pdf
Attachment 1 - Amendment to Chapter 217, Records, Corporate (City)
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237736.pdf
Attachment 2 - Creating and Managing Digitized Records Standard
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237737.pdf
Attachment 3 - Disposition Authority Source Records 2019
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237738.pdf
GG5.10 - Amendments to Municipal Code Chapter 217, Records (Corporate)
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Committee Recommendations
The General Government Committee recommends that:
1. City Council amend Municipal Code Chapter 217, Records, Corporate by establishing amendments to the body of the Chapter as set out in Attachment 1 to the report (June 22, 2023) from the City Clerk.
Origin
(June 22, 2023) Report from the City Clerk
Summary
The purpose of this report is to amend the City's records retention by-law to establish the process to deem digitized copies as original records and enable the disposition of source physical records.
Background Information
(June 22, 2023)
Report from the City Clerk on Amendments to Municipal Code Chapter 217, Records (Corporate)
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237730.pdf
Attachment 1 - Amendment to Chapter 217, Records, Corporate (City)
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237736.pdf
Attachment 2 - Creating and Managing Digitized Records Standard
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237737.pdf
Attachment 3 - Disposition Authority Source Records 2019
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237738.pdf
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237730.pdf
Attachment 1 - Amendment to Chapter 217, Records, Corporate (City)
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237736.pdf
Attachment 2 - Creating and Managing Digitized Records Standard
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237737.pdf
Attachment 3 - Disposition Authority Source Records 2019
https://www.toronto.ca/legdocs/mmis/2023/gg/bgrd/backgroundfile-237738.pdf
Motions
Motion
to Adopt Item
moved by
Councillor Stephen Holyday
(Carried)