Item - 2023.GG4.19

The General Government Committee:

1. Granted authority to the General Manager, Transportation Services to enter into, and execute an agreement for the provision of School Crossing Guard Services, with:

a. Carraway Inc. at various locations in the City within Zone 1 – North and Zone 3 – East, as identified in the nRFP, for a period of two (2) years from date of award with an option to renew for three (3) additional one-year periods, in the amount of  $62,297,571 net of all applicable charges and taxes  ($70,396,255 including HST and all other charges, and  $63,394,008 net of HST recoveries) in accordance with terms and conditions as set out in the nRFP and any other terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor. The above costs are inclusive of contingency funds, supplier-offered volume discounts and estimated 3% price adjustment applied annually to account for inflation.

b. Synergy Protection Group Inc. at various locations in the City within Zone 2 – South, as identified in the nRFP, for a period of two (2) years from date of award with an option to renew for three (3) additional one-year periods, in the amount of  $66,854,869 net of all applicable charges and taxes ($75,546,001 including HST and all other charges, and $68,031,514 net of HST recoveries) in accordance with terms and conditions as set out in the nRFP and any other terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor. The above costs are inclusive of contingency funds, supplier-offered volume discounts and estimated 3% price adjustment applied annually to account for inflation.

c. Ottawa Safety Council at various locations in the City within Zone 4 – West, as identified in the nRFP, for a period of two (2) years from date of award with an option to renew for three (3) additional one-year periods, in the amount of  $35,385,597 net of all applicable charges and taxes ($39,985,725 including HST and all other charges, and $36,008,384 net of HST recoveries) in accordance with terms and conditions set out in the nRFP and any other terms and conditions satisfactory to the General Manager, Transportation Services, and in a form satisfactory to the City Solicitor. The above costs are inclusive of contingency funds, supplier-offered volume discounts and estimated 3% price adjustment applied annually to account for inflation.

2. Requested the General Manager, Transportation Services to report to the appropriate committee in the first quarter of 2024 on the feasibility of bringing Crossing Guard Services under the purview of the City of Toronto at the end of the two year contract option. 

The purpose of this report is to advise on the results of the Negotiated Request for Proposal (nRFP) Doc3823446646 for the provision of School Crossing Guard Services at various locations across the City of Toronto, and to request authority for the General Manager, Transportation Services to enter into legal agreements with the top-ranked Suppliers meeting the requirements set out in the nRFP - Carraway Inc., Ottawa Safety Council, and Synergy Protection Group Inc. - for a period of two (2) years from the date of award, with an option to renew for three (3) additional one-year periods.

The total cost to the City of awarding contracts to all three (3) Suppliers is $164,538,037 net of all taxes, $185,927,981 including HST and applicable charges and $167,433,906 net of HST recoveries). The above costs are inclusive of contingency and estimated 3% year-over-year CPI adjustment to reflect the CPI price escalation for each year starting in 2024, as per the terms of the nRFP.

This nRFP was developed strategically to source School Crossing Guard Services by the City’s Transportation Services and Purchasing and Materials Management Division's Category Management and Strategic Sourcing (CMSS) team. As a result of this nRFP the City achieved an optimized shift distribution model to meet the increased service requirements at various locations requiring School Crossing Guard Services.