Item - 2023.GG2.8

The General Government Committee:

1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to the Chief Procurement Officer to amend Purchase Order Number 6050005 with Yardi Canada Ltd. for the implementation of the Housing Provider Web-Based Portal plus the associated licenses with the Integrated Housing Management System by an additional amount of $1,459,038 net of all applicable taxes ($1,484,717 net of Harmonized Sales tax recoveries) revising the current Purchase Order value from $4,606,758 to $6,065,796 net of all applicable taxes and charges ($6,172,554 net of Harmonized Sales Tax recoveries).

This report seeks General Government Committee authority to amend Purchase Order Number 6050005 with Yardi Canada Ltd. to develop and implement enhancements to the Integrated Housing Management System, through a housing provider web-based portal to support the City’s rent-geared-to-income (RGI) housing program. Leveraging the City's existing technology to develop the housing provider web-based portal ensures service continuity, optimizes efficiencies and allows for system integration to deliver a streamlined and coordinated service to Toronto residents.

In response to City Council’s direction through recommendation 8 of the Auditor General's report, AU4.5 - Safeguarding Rent-Geared-to-Income Assistance: Ensuring Only Eligible People Benefit, City staff are developing a centralized database for RGI housing to enable the City and its housing provider partners to assess on-going household eligibility for RGI assistance, collect and retain electronic documentation, automate the calculation of RGI rent, enhance fraud detection and prevention, and to collect portfolio-wide housing data to inform policy and program development.

The requested amendment increases the value of the Purchase Order by an additional $1,459,038 net of all applicable taxes and charges and increases the total value from $4,606,758 to $6,065,796 net of all applicable taxes and charges ($6,172,554 net of Harmonized Sales Tax recoveries). This amendment includes the implementation plus the associated licenses required for the housing provider web-based portal.

71-11.1C of the Municipal Code requires that any amendment to a commitment (contract or purchase order) which requires expenditures in excess of the authority granted to a division head or the City Manager, requires approval of the appropriate standing committee.