Item - 2023.EX5.6

The Executive Committee recommends that:  

1. City Council grant authority to the Fire Chief and General Manager, Toronto Fire Services to execute an amending agreement to further amend the September 1, 2021 contract with Combat Networks Inc., for supply, delivery and installation of products and services necessary for Toronto Fire Services 9-1-1 telephony Next Generation 9-1-1 upgrade, as authorized by the City's Bid Award Panel, and as previously amended by the Fire Chief and General Manager, Toronto Fire Services, and the Deputy City Manager, Community and Social Services to reflect the change in the vendor's name to Netagen Communication Technologies Inc.; and modify the amount and scope of Next Generation 9-1-1 upgrade products and services, the maximum potential contract award and maximum amount per contract year, (Blanket Contract Number 47023903) to increase the current maximum potential contract award, including all option years, from $1,676,691.45 net of all taxes and charges ($1,706,201.22 net of Harmonized Sales Tax recoveries) to a new maximum potential contract award, including all option years of $2,176,691.45 net of all taxes and charges ($2,215,001.22 net of Harmonized Sales Tax recoveries); and associated modifications to the Next Generation 9-1-1 upgrade products and services procured, and maximum amounts per contract year, in a form acceptable to the Fire Chief and General Manager, Toronto Fire Service and the City Solicitor.

2. City Council amend the Toronto Fire Services 2023 - 2032 Capital Budget and Next Generation project in the amount of $1.400 million, by increasing the total project cost and cash flow in 2023, revising the initial project cost from $0.350 million to $1.750 million, fully funded by a Province of Ontario grant.

The purpose of this report is to seek authority for the Fire Chief and General Manager, Toronto Fire Services (TFS) to increase Toronto Fire Services’ 2023 Approved Capital Budget and cash flow for the Next Generation 9-1-1 capital project by $1.4 million gross, fully funded by a Province of Ontario grant, with no impact to the City’s debt requirements.

Additionally, this report seeks authority to amend and increase the maximum potential value of a current awarded contract for the supply, delivery and installation of products and services necessary to upgrade the current Toronto Fire Service (TFS) 9-1-1 telephony communications environment to a Next Generation 9-1-1 compliant platform, including warranty, maintenance, and support ("Blanket Contract Number 47023903").

The receipt of Province of Ontario grant funding, and resultant in-year budget adjustment of $1.4 million, will support the requested amendment to Blanket Contract Number 47023903 allowing for required technology upgrades to the TFS 9-1-1 telephony communications environment to be procured from the City's current vendor, now known as Netagen Communication Technologies Inc. The total value of the current amendment to Blanket Contract Number 47023903 that is being requested is for an additional $500,000 net of all applicable taxes and charges ($508,800 net of HST recoveries), revising the current maximum potential contract award, including all option years and prior amendments, from $1,676,691.45 net of all taxes and charges ($1,706,201.22 net of HST recoveries) to $2,176,691.45 net of all taxes and charges ($2,215,001.22 HST recoveries).