Item - 2023.EP2.5
Tracking Status
- This item was considered by Exhibition Place on February 2, 2023 and was adopted without amendment.
EP2.5 - Purchasing and Procurement System
- Decision Type:
- ACTION
- Status:
- Adopted
- Wards:
- All
Board Decision
The Board of Governors of Exhibition Place:
1. Received the report (January 19, 2023) from the Chief Executive Officer, Exhibition Place for information.
Origin
Summary
Staff were advised by the City of Toronto that its Request for Purchasing Goods and Services ("RPGS") used by Exhibition Place is coming to its end of useful life as the City moves to full integration within its current SAP environment. This change will occur in late spring 2023 and therefore the City will stop supporting users of RPGS.
In March 2022, staff reviewed four software systems with the aim to worked towards replacing RPGS and improving our procurement, purchasing, and related processes.
A Statement of Work was done with PairSoft, a third-party partner working with our current provider for our financial and reporting systems. PairSoft role was to work with Exhibition Place to implement a fully integrated purchasing solution with our ERP System, Microsoft Great Plains.
In the winter of 2022 Exhibition Place implemented a new e-Procurement Portal with Bonfire Interactive (Bonfire), making the procurement process for vendors more efficient and easier for companies to submit Request for Quotations and Request for Proposals including the evaluations.
Background Information
https://www.toronto.ca/legdocs/mmis/2023/ep/bgrd/backgroundfile-233915.pdf