Item - 2023.CC5.1

City Council on March 29, 30 and 31, 2023, adopted the following:

1. City Council declare a vacancy in the Office of Mayor.

2. City Council require that a by-election be held to fill the vacancy in the Office of Mayor, as outlined in the draft bill in Appendix A to the report (March 17, 2023) from the City Clerk, and City Council direct that the by-law come into force on April 2, 2023.

3. City Council authorize the City Clerk to amend Purchase Order Number 6044628 with DataFix, Division of Comprint Systems Incorporated, and increase the value of the contract by $571,615, net of all taxes and applicable charges ($581,676, net of Harmonized Sales Tax recoveries), increasing the total contract value from $2,599,235, net of all applicable taxes and charges ($2,644,982, net of Harmonized Sales Tax recoveries) to $3,170,850, net of all taxes and applicable charges ($3,226,657, net of Harmonized Sales Tax recoveries), and to extend the validity date until December 31, 2024, under the same pricing, terms and conditions of the existing agreement and in a form satisfactory to the City Solicitor.

4. City Council approve the in-year budget adjustment to amend the City Clerk's Office 2023 operating budget to reflect the funds required to conduct the by-election.