Item - 2023.BA9.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 5, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3682809014

Description:

For the non-exclusive supply and delivery of Blood Glucose Test Strips and Glucometers to various Purchasing and Materials Management (Stores) locations from the date of award to November 30, 2023, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Prior to the renewal of the contract, Purchasing and Material Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier. Purchasing and Material Management Division will monitor Supplier performance during the first term of the contract.

Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Allied Medical Instruments Inc.

Contract Award Value:

$211,875 net of all applicable taxes and charges

$239,419 including HST and all applicable charges

$215,604 net of HST recoveries

Contract is expected to start on date of award and end on November 30, 2023

Option Year 1 (December 1, 2023 to November 30, 2024)      

$218,231 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$246,601 including HST and all applicable charges

$222,072 net of HST recoveries

Option Year 2 (December 1, 2024 to November 30, 2025)      

$224,778 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$253,999 including HST and all applicable charges

$228,734 net of HST recoveries

Option Year 3 (December 1, 2025 to November 30, 2026)      

$231,522 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$261,619 including HST and all applicable charges

$235,596 net of HST recoveries

Option Year 4 (December 1, 2026 to November 30, 2027)      

$238,467 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$269,468 including HST and all applicable charges

$242,664 net of HST recoveries

The total potential contract award including all option years is $ $1,271,107 including HST and all applicable charges and $1,124,873 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,144,671 net of HST recoveries

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued:  October 14, 2022   Solicitation Closed: November 10, 2022

Number of Addenda Issued: Two (2)

Number of Bids: Seven (7)

Table 2: Summary of Bids Received including bid price