Item - 2023.BA60.7

Tracking Status

This item was considered by Bid Award Panel on December 27, 2023 and was adopted without amendment.

BA60.7 - Award of Doc4219986026 to OnX Enterprise Solutions Ltd. for ExaGrid Products, Licenses, Warranty, and Maintenance and Support for Toronto Water Division

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 21, 2023) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Doc4219986026

Description:

For ExaGrid Products, Licenses, Warranty, and Maintenance and Support for Toronto Water Division

Recommended Supplier:

OnX Enterprise Solutions Ltd.

Contract Award Value:

USD $721,085 net of all applicable taxes and charges

USD $814,826 including HST and all applicable charges

USD $733,776 net of HST recoveries ($997,936 CAD)

Contract is expected to start on date of award for a period of three (3) years from the date of Award.

Origin

(December 21, 2023) Report from the Chief Procurement Officer

Summary

Solicitation Issued: October 6, 2023 Solicitation Closed: November 1, 2023

Number of Addenda Issued: none

Number of Bids: Three (3)

Table 1: Summary of Bids Received

Supplier Name	Bid Price (excluding H.S.T.)
OnX Enterprise Solutions Ltd.	$721,085.00 USD
CDW	$721,466.40 USD
Managing Information Systems 3 Inc.	$850,000.00 USD

Background Information

(December 21, 2023) Report from the Chief Procurement Officer on Award of Doc4219986026 to OnX Enterprise Solutions Ltd. for ExaGrid Products, Licenses, Warranty, and Maintenance and Support for Toronto Water Division
https://www.toronto.ca/legdocs/mmis/2023/ba/bgrd/backgroundfile-241750.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Lena Dianda.

Vote (Adopt Item)

Result:	Majority Required
Yes:	David McLeod (Vice Chair), Diana Santucci, Lena Dianda
No:
Absent:	Leah Ross (Chair)